ADMINISTRATIVE ASSISTANT
We are seeking a proactive and detail-oriented Administrative Assistant to provide support across multiple departments. This role involves managing daily administrative tasks, coordinating communication, and maintaining organization in a fast-paced environment. The ideal candidate is highly organized, communicative, and resourceful.
RESPONSIBILITIES
Administrative Support
- Screen phone calls and route callers to the appropriate party.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Organize and schedule appointments; maintain contact lists.
- Write and distribute emails, memos, letters, faxes, and forms.
- Develop and maintain electronic filing systems.
- Assist in the preparation of regularly scheduled reports.
- Submit and reconcile expense reports.
Office Operations
- Order supplies, research vendors, and negotiate pricing; maintain inventory tracking logs using Excel.
- Maintain cleanliness of common areas (light cleaning of coffee areas, staff lounge, executive restroom).
- Handle sensitive information in a confidential manner.
Event & Meeting Coordination
- Plan meetings and take detailed minutes when requested.
- Assist in company event planning and execution.
- Assist in the design of company-related documents and flyers.
Travel & Errands
- Make travel arrangements including booking flights, cars, hotels, and restaurant reservations.
- Run work-related errands as needed.
Visitor and Customer Support
- Greet and provide general support to visitors.
- Manage the company’s Google Business profiles, ensuring accuracy and responding promptly and professionally to customer reviews.
- Handle requests and queries from executives and senior management.
REQUIREMENTS
- High school diploma required; associate degree in a related field preferred.
- Minimum of 3 years' experience as an administrative assistant or in a similar role.
- Knowledge of office management systems and procedures.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Excellent time management and organizational skills.
- Ability to prioritize tasks and multitask in a fast-paced environment.
- Working knowledge of office equipment (e.g., printers, fax machines).
- Self-starter with a proactive attitude.
- Creative and artistic abilities are a plus.
PHYSICAL AND MENTAL REQUIREMENTS
- Ability to sit, stand, and move throughout the office for extended periods.
- Capable of handling multiple tasks simultaneously under pressure.
- Strong attention to detail and problem-solving abilities.
We are an Equal Opportunity Employer and committed to providing reasonable accommodations to individuals with disabilities. If you require accommodations during the application or interview process, please contact hradmin@principlehs.com.
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