Open: July 23, 2026 Close: August 12, 2026 Job Title: Administrative Assistant Department: Wrap Around Reports To: Director Hours: 40 Hrs/Wk – Full Time Salary: Based on Salary Matrix+Benefits    Requisition: 933                *Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave. Position Summary: Assists department by providing day-to-day administrative, clerical and support functions to the Program Manager by performing a variety of routine to moderately difficult duties.  Manages office function and scheduling of Program Manager and staff.  Assists Department with intake of clients. Assists Wrap Around Navigators with finding housing resources for Wrap Around clients. Essential Duties and Responsibilities Promptly greets high volume of visitors and walk-ins. Directs them to the appropriate unit/person within the department or a program outside of the department. Answers and routes a high volume of incoming calls and messages using proper etiquette.  Follows up as necessary. Provides timely information and direction to tribal membership and clients regarding requested and available services. Responsible for making and distributing photocopies and facsimiles. Receives and distributes incoming mail.  Properly and accurately logs all incoming/outgoing mail.  Logs and tracks forms submitted to other departments for signature. Collects and logs incoming correspondence. Schedules and performs intakes with incoming clients. Refers to Program Manager for assignment to Navigator. During staff meetings is expected to take meeting minutes quickly and accurately. Responsible for timely recording and distribution of meeting minutes to staff members. Maintains records, scans, and files accurately and promptly. Arranges and maintains Program Manager’s calendar.  Coordinates scheduling of meetings for department and makes courtesy calls to all parties prior to meeting.  Develops and distributes agenda for said meetings. Prepares correspondence, memos, reports and forms from notes for Program Manager’s signature and distributes/mails as needed. Creates forms for better client service delivery. Is the Department’s primary contact for completion of Agenda Request Forms including routing for signatures. Makes copies and submits to Tribal Council.  Tracks Agenda Request Forms submitted to Tribal Council and logs status. Is responsible for care and payment of departmental GSA vehicles. Maintains personnel files for Program Manager. Processes payments for bills in Microix to service providers, vendors, etc. Processes timesheets and tracks time for departmental employees. Assists Navigators in creating and maintaining case files. Backups Navigators with transportation of clients. Assists staff with locating housing resources and remains up-to-date on housing resources in the area. Responsible for ordering and organization of office supplies and inventory.  Processes purchase orders, signs for deliveries and delivers supplies to staff as needed. Assists Program Manager in maintaining monthly budgets, including budget modifications, and annual budget formation. Facilitates distribution of financial resources for clients and staff. Assists Program Manager in maintaining compliance of agency’s grants. Inputs data into tracking database for funding agencies. Creates outreach materials and strategic outreach plans. Attends community events to perform outreach awareness, including giving out program information and give away items. Under the direction of the Program Manager, performs monthly audits and creates reports of case files. Provides quarterly report data collection and analysis of data to assist Program Manager in preparing agency reports and evaluation of program effectiveness for grant compliance. Performs other duties as assigned. Supervisory Responsibilities This position has no supervisory responsibilities.                                                  Qualifications and Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Associates Degree and two years of clerical and administrative support to a department Program Manager or higher is preferred; High school diploma or General Education Degree (GED) and four years clerical and administrative support to a department Program Manager or higher is required at a minimum; or a satisfactory equivalent combination of education and experience. Previous experience working for in a Tribal environment required. Intermediate skills in Microsoft Word and Excel required.  Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization. Mathematical Skills Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.  Ability to apply concepts of basic algebra and geometry. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. Licenses Or Certificates Must pass criminal background before hire and periodically throughout employment. Must have a valid and unrestricted Washington State Driver’s License. Driver’s License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle. Must have strong interpersonal skills for defusing and de-escalating angry clients. Must be willing to attend training for professional development. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires the ability to operate a personal computer, multi-line telephone, calculator, facsimile and photocopier. Requires the ability to read, write, communicate, and interpret information accurately in English. Requires the ability to concentrate and consistently produce accurate work. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand and walk. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is moderate. The physical exertion is low to moderate. Work is performed in an office setting. There are frequent contacts and interruptions during the day. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. Indian Preference Employer as Required by Law Online Application Tips: 1.         If you are using a PC, use Chrome. If you are using a MAC, use Safari. 2.         Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded. 3.         Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863. 4.         Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov 5.         To add more employment, education, references, etc., click on the small + sign at the top right corner of the page. 6.         When entering salaries, only use numbers. Do not use any other characters (such as , . or $) 7.         After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission. *Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic. If you have any questions about the positions or the online application, please call (253) 573-7863 or email jobs@puyalluptribe-nsn.gov. 3001 Puyalupabsh St. Tacoma, WA 98404