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Administrative Assistant II, Float - OBGYN (Santa Monica)

UCLA Health
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Santa Monica, CA, USA
Jul 25, 2026
Full-Time

General Information

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Work Location: Santa Monica, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday - Friday: 8:00am - 5:00pm, hours may vary
Posted Date
09/02/2025
Salary Range: $26.42 - 37.49 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
31424

Primary Duties and Responsibilities

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As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis.  This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty.

Salary Range: $26.42 - $37.49 hourly

Job Qualifications

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    • Required:

      ·        Demonstrated basic knowledge of physician office policies and procedures

      ·        Demonstrated computer skills including word-processing, use of spreadsheets and data entry

      ·        Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors.

      ·        Skill and experience in operating office machines including hospital based computer systems

      ·        Skill and experience in composing clear and understandable written memos and reports using correct grammar

      ·        Skill in prioritizing assignments to complete work in a timely and accurate manner

      ·        Skill in communicating with patients, families and referring physicians with diplomacy

      ·        Knowledge of basic medical terminology.

      ·        Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy

      ·        Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload.

      ·        Ability to work flexible hours and travel to department clinics, as assigned.

      Preferred:

      ·        Familiarity with physician office billing procedures

      ·        Knowledge of University’s Electronic Health Record System

      ·        Knowledge of UCLA School of Medicine and hospital nursing processes

      ·        Fluent in Spanish

      ·        Bachelor’s Degree


As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.
About UCLA Health




UCAN ADVANCE CARE AND ELEVATE YOUR CAREER

At UCLA Health, UCan make a significant, positive impact on one of the most vibrant, dynamic and diverse communities in the world. As a world-renowned health system with four award-winning hospitals and dozens of primary care practices, specialty practices, urgent care centers and other ancillary locations throughout metro Los Angeles, we offer an incredible variety of opportunities for you to define a uniquely rewarding career path.

As the home to the David Geffen School of Medicine, an internationally-respected leader in medical education and research, UCLA Health is also ideally positioned to play a leading role in the future of human health while remaining Los Angeles’ trusted provider of exceptional, compassionate patient care. If you’re looking to experience greater challenge and fulfillment in your career, UCan at UCLA Health.

UCLA HEALTH AWARDS 2020

At UCLA Health, you can be part of a tradition of medical breakthroughs that points toward an even more exciting future. You’ll work in a vibrant, empowering environment where you are encouraged to grow your knowledge base, enhance your skills and help us continue building on our reputation of innovation and discovery. 

  • U.S News & World Report’s #1 hospital in Los Angeles and California, #4 in the nation

  • One of U.S. News & World Report’s “Best Children’s Hospitals” in the nation – UCLA Mattel Children’s Hospital ranked among the best in the nation in: diabetes and endocrinology, neonatology, cancer, neurology and neurosurgery, nephrology, gastroenterology and gastrointestinal surgery, and orthopedics

  • One of U.S. News & World Report’s “Most Connected Hospitals”

  • Forbes Best Employers for Diversity

  • Practice Greenhealth Top 25 Environmental Excellence Award, Greening the Operating Room Recognition Award and Circle of Excellence Award for green building practices – Ronald Reagan UCLA Medical Center

  • Practice Greenhealth Emerald Award and Greening the Operating Room Recognition Award – UCLA Medical Center, Santa Monica

Something special is happening here. Our excellence is being recognized throughout the world. It’s no accident. When you bring together exceptional people, extensive resources, and an uncompromising vision of what healthcare can be, great things can happen. And here, they happen quite often.

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