Job Title:         Administrative Assistant   

Exemption Status/Test:  Nonexempt

Reports to:        Principal

Dept./School:  As assigned

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office. Ensure efficient operation of school administrative office and provide clerical services for school's staff. Provide classroom and administrative support to programs housed at THRIVE Academy.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding skills and file maintenance skills
• Effective organization, communication, and interpersonal skills
• Ability to understand and follow detailed written and verbal instructions
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Ability to operate multi-line phone system

Experience:

• One year clerical experience in office setting

Salary Information:

• Paygrade: H3
• Days: 187

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare, post, and maintain departmental lists, agendas, and communications as requested.
• Maintain school calendar of events.
• Record minutes of meetings as required.
• Communicate with campuses to coordinate student transitions
• Establish collaborative relationships with community partners and mentors
• Assist in facilitating student programming based on need
• Check in students to the Alternative Learning Center
• Compile district orofe4ssional development documentation

Instructional Support

• Provide instruction to students under the direction of teacher; work with individual students or small groups.
• Assist teacher in preparing instructional materials and classroom displays.
• Assist with administration and scoring of objective testing instruments or work assignments.
• Help maintain neat and orderly classroom.
• Help with inventory, care, and maintenance of equipment.
• Help teacher keep administrative records and prepare required reports.

Student Management

• Help supervise students throughout school day, inside and outside classroom.
• Make teacher aware of special needs or problems of individual students.

Reception and Phones

• Schedule meetings and appointments and maintain calendar for supervisor.
• Assist district staff, students, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files, including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned. Accounting and Inventory
• Perform routine bookkeeping tasks, including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).  Assist with coordination of meetings and other departmental activities.
• Assist with department budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

• Provide clerical assistance as needed, including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality
• Participate in staff development training programs to improve job performance.
• Participate in faculty meetings and special events as assigned.
• Follow district safety protocols and emergency procedures.
• Facilitate TCHATT appointments and manage equipment

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental  Factors:

Tools/Equipment Used: Multi-line phone system;standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Sealy ISD does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups.