The Passaic County Manchester Regional High School District is seeking an Administrative Assistant to the Chief School Administrator for a 12 month position.

To serve as the primary confidential administrative support to the Chief School Administrator and to oversee day-to-day Human Resources functions for the district. This role requires exceptional organizational skills, absolute confidentiality, and a strong understanding of New Jersey school district operations and employment regulations.

Performance Responsibilities

Administrative Support to the CSA

• Executive Calendar Management: Coordinate and maintain the CSA's schedule, appointments, and travel arrangements.
• Board of Education Preparation: Assist in the preparation, organization, and dissemination of Board of Education meeting agendas, resolutions, and supporting documentation.
• Communications Liaison: Serve as a primary point of contact for staff, board members, parents, community members, and external agencies (NJDOE, County Office).
• Office Operations: Draft, proofread, and process confidential correspondence, reports, and state-mandated submissions.

Human Resources & Personnel Management

• Certification & Compliance: Monitor and verify New Jersey instructional and administrative certifications via the NJEdCert system.
• Onboarding & Offboarding: Manage the end-to-end hiring process, including posting vacancies (e.g., Frontline/AppliTrack), conducting reference checks, and coordinating new-hire orientations.
• Background Checks: Oversee the Criminal History Review Program (CHRP) fingerprinting process and maintain strict compliance with Sexual Misconduct/Child Abuse Disclosure (P.L. 2018, c. 5 - "Pass the Trash") requirements.
• Personnel File Maintenance: Maintain highly organized, secure, and confidential digital and physical personnel records, tracking leaves of absence (FMLA/NJFLA), tenure tracks, and evaluations.
• Staff Attendance & Leave Tracking: Monitor staff attendance systems and coordinate substitute teacher coverage/procurement as needed.

Qualifications & Requirements

• Education: Bachelor's degree preferred, or equivalent high-level administrative/HR experience.
• Experience: Minimum of 3�5 years of executive-level administrative or HR experience, ideally within a New Jersey public school system.
• Technical Proficiency: Strong expertise in school management software (e.g., Frontline/Aesop, AppliTrack, Genesis, NJEdCert) and Microsoft Office Suite / Google Workspace.
• Key Skills:
  • Impeccable written and verbal communication skills.
  • Deep understanding of, or ability to rapidly learn, NJ Title 18A education laws and NJ State Board of Education administrative codes.
  • High degree of discretion and integrity in handling confidential personnel and student matters.
• Required Clearances: * Successful completion of a criminal history background check (fingerprinting).
  • Proof of U.S. citizenship or legal resident alien status.
  • Compliance with the New Jersey First Act (residency requirements).
     

Salary 

• Competitive, commensurate with experience and qualifications.
• $60,000 - $70,000

 The PC Manchester Regional High District is proud to be an Equal Employment Opportunity and Affirmative Action employer. The district does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.