Job Title: Executive Assistant to CEO (Contract – Medical Leave Coverage)

Location: Newtown Square, PA

Schedule: Full-Time, Onsite | Monday – Friday | 8:30 AM – 5:30 PM

Duration: 1-2 Year Contract Assignment

Pay Rate: $40.00-$45.00/hour

Start Date: ASAP

Position Overview

Monarch Staffing is seeking a highly experienced Executive Assistant to provide dedicated support to a CEO during a medical leave coverage assignment. This is a high-impact opportunity for a polished, proactive professional who thrives in a fast-paced executive environment and can seamlessly manage complex administrative operations with discretion, professionalism, and exceptional attention to detail.

The ideal candidate will serve as a trusted partner to executive leadership, managing daily priorities, coordinating executive logistics, supporting organizational initiatives, and handling confidential personal and business matters.

Key Responsibilities

·       Provide comprehensive executive administrative support to the CEO, including calendar management, scheduling, prioritization of meetings, and coordination of executive commitments.

·       Manage complex domestic and international travel arrangements, including flights, accommodations, itineraries, and expense coordination through Concur.

·       Coordinate and support large-scale corporate events, executive meetings, and organizational initiatives.

·       Assist with operational projects, tracking deadlines, coordinating communications, and ensuring seamless execution of priorities.

·       Serve as a professional liaison between executive leadership, internal teams, external partners, and key stakeholders.

·       Utilize Microsoft Office Suite to prepare documents, presentations, spreadsheets, and other executive materials.

·       Provide personal assistant support to the CEO, including handling sensitive administrative and personal requests with professionalism and discretion.

·       Anticipate executive needs and proactively manage changing priorities in a dynamic environment.

·       Maintain organized records, documentation, and executive-level information with strict confidentiality.

Required Qualifications

·       Minimum 5+ years of Executive Assistant, Executive Administrator, or Personal Assistant experience supporting senior-level leadership.

·       Advanced mastery of written and verbal communication skills with the ability to interact professionally with executives, clients, and stakeholders.

·       Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and confidential information.

·       Strong attention to detail and ability to operate independently with minimal direction.

·       Proven experience coordinating complex domestic and international travel arrangements.

·       Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.

Equal Opportunity Employer

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

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