Position: School Secretary (10-Month)
Location: Center Avenue Community School
Schedule: School year, plus 20 days over the summer
Salary: $18.28 per hour
Benefits: Family benefits provided
 
Position Summary: Acts as the first point of contact for parents and visitors in assigned school and is responsible for ensuring the organization of the school office

Essential Functions:

• Acts as the first point of contact for parents and other visitors in the assigned schools
• Greets visitors and assists them with their needs
• Answers all incoming phone calls and assists callers, or directs them to the appropriate person to help them meet their needs
• Works with the building principal and substitute service provider to schedule daily substitute coverage for the building
• Monitors voicemails on the main school phone line
• Assists with the new student enrollment process and kindergarten registration
• Generates purchase orders and orders supplies for the assigned school
• Assists with student attendance tracking
• Works closely with food services to provide daily lunch counts
• Works closely with students, teachers, principals, administrator, and PTO members
• Assists with employee attendance tracking and payroll entry
• Assembles materials for bulk mailings as needed
• Manages reservations for building conference rooms
• Maintains and distributes keys to building staff
• Oversees building copier machines and works with the vendor and business office to address issues as they arise
• Collects student obligations and prepares/submits deposits to the business office
• Assists with the student arrival and dismissal process, including bus arrivals and dismissals, parent pickups, late arrivals/early dismissals
• Maintains staff directory
• Maintains student information in online student information system
• Assists with the scheduling and documentation of safety drills
• Collects clearances for student teachers and volunteers
• Schedules and coordinates school pictures
• Distributes mail for the building
• Collects money and submits deposits for jeans day
• Acts as the building liaison for the business office, payroll and human resources
• Performs other duties as assigned by the building principal

Minimum Qualifications:

• High School diploma or equivalent
• Proficient in using current applicable technology such as telephone systems, computer skills, email, GoogleSuite, Excel etc.
• Prior clerical experience preferred

Other Requirements:

• People and customer service oriented
• Highly organized with the ability to prioritize and multitask
• Ability to work with a high degree of confidentiality
• Enjoys interacting with young children and community members
• Applicable clearances required upon employment