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Gardner, MA
Jul 22, 2026
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San Antonio, TX
Jul 22, 2026
JOB DESCRIPTION
UNIT SECRETARY
This is a PRN (as needed) position
Shift: All Shifts
Department: Business
JOB RELATIONSHIP:
Supervised By: Assistant Director of Nursing
Workers Supervised: None
WORK SCHEDULES:
All positions at Baptist Village, Inc. include holidays and weekends as they fall within your schedule. Additional worked hours may be needed as workload demands.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- High school diploma or equivalent diploma
- Experience with and knowledge of computers
- Available to work holidays and weekends as work demands
- Good physical health condition and pass a physical examination
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Control and monitor the main fire alarm system.
- Respond to any internal or external emergency by initiating and completing facility emergency procedures.
- Control the door lock system for the entire building, including the emergency entrance for transportation services.
- Monitor the main oxygen alarm system and communicate with maintenance as needed.
- Control the PA system.
- Control the main radio communication system.
- Monitor and control the main nurse call system as assigned (shift-specific).
- Assist families, residents, and visitors requesting information.
- Answer and distribute phone calls from the main switchboard.
- Perform clerical duties as assigned.
- Perform business office duties as assigned, such as receipting, handling mail, etc.
- Communicate with and assist the resident services assistant as needed.
- Communicate with staff regarding day-to-day operations.
- Assist with daily work schedules as directed by the ADON.
- Appropriately complete required documentation including schedules, call-in slips, supplemental nourishment, and others determined by the supervisor.
- Ensure that residents’ rights are honored, including but not limited to personal choices, privacy, and confidentiality.
- Promptly report all incidents involving residents, staff, families, and visitors to the Director of Nursing or the RN in charge.
- Attend in-service education classes as required and obtain a required number of hours per year.
- Assist Nurses with ordering, monitoring, and stocking supplies.
- Verify the resident’s MD appointments daily.
- Assist with transportation for residents’ MD appointments and verify the business day before by following up with family members or MD offices.
- Fill out the daily census.
- The associate is authorized to have very limited access to resident health information as needed to provide treatment, for billing purposes, or for healthcare operations.
- Other duties may be assigned.
The above is intended to describe the general content of the requirements for the performance of the job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
About Baptist Village