Provides comprehensive secretarial support to the Chairman and Department Administrators to include a variety of duties including but not limited to maintaining schedules, answering phones and maintaining a log, organizing travel arrangements, depositions, reimbursements, departmental ordering, correspondence, presentations and manuscript presentation, compose/transcribe/distribute faculty meeting minutes, complete faculty references, coordinates functions of the Chairman's Office including faculty recruitment, credentialing and faculty appointments.

REQUIRED KNOWLEDGE, SKILLS, ABILITITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY: 

• High proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, Access, graphics;  knowledge of medical education process, vocabulary; good telephone manners, interpersonal and organizational skills; excellent written and verbal communication skills; mature judgment; willing to accept responsibility for tasks beyond scope of job description if required to meet Department's global mission/needs.

SPECIAL REQUIRED ABILITY FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:

• Ability to complete and pass successfully the required occupational health screening referenced in the University’s Animal Handler Health Surveillance Program on an annual basis. 

REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:

Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment.  For identified jobs, a drug screening will also be required. The background investigation, required occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended. 

REQUIRED EDUCATION AND EXPERIENCE: 

• High school diploma/equivalent

• 5 years management and/or administrative support experience

PREFERRED QUALIFICATIONS:

• Bachelor's Degree or five to ten years secretarial experience preferred

• Experience in an academic setting

• Experience in a healthcare setting, hospital, medical office or other provider organization