The Indiana University Foundation (IUF) advances the mission of Indiana University by inspiring philanthropy that fuels student success, pioneering research, and transformational impact across Indiana and beyond.

At IUF, we connect donors to the causes they care about most—turning passion into purpose and generosity into lasting impact. Our team values collaboration, innovation, data informed strategy, and meaningful relationships, all within a culture that supports professional growth and mission‑driven work.

Job Description

The Indiana University Foundation is seeking a highly organized, proactive, and professional Executive Assistant to support the Vice President for Advancement and two Associate Vice Presidents serving Indiana University's Indianapolis and Regional campus fundraising programs.

This role is ideal for someone who enjoys managing multiple priorities, partnering with senior leaders, and serving as a key resource for a dynamic team. The Executive Assistant plays a critical role in keeping leaders informed, organized, and prepared while helping ensure the smooth operation of the Indianapolis and Regional Development office.

What You'll Do

Manage complex calendars, meetings, and travel arrangements for senior advancement leaders.
Prepare meeting materials, briefing documents, presentations, and correspondence.
Support leadership meetings, special projects, and strategic initiatives.
Serve as a primary resource for Indianapolis and Regional Development staff.
Assist with donor and prospect records, reporting, and departmental communications.
Process expense reports, reimbursements, and budget-related transactions.
Coordinate with university and foundation partners to support fundraising activities and leadership engagement.
Maintain confidential information with the highest level of professionalism.

Qualifications

Bachelor's degree required.
Three or more years of administrative, executive support, or related experience required.
Experience supporting senior leaders or executives preferred.
Experience working in a fast-paced, collaborative environment preferred.

Additional Information

The compensation Range is $62,000 – $67,000 annually, commensurate with experience. This is a Hybrid Role (Remote Tuesdays & Thursdays) at our Downtown Indianapolis location.

Ready to help connect donor passion with the future of Indiana University? This posting will be open for a minimum of 10 days with the potential to extend. Apply today and join the Indiana University Foundation.

The IUF is committed to providing a safe, respectful and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.

department

Development- Indianapolis

About Indiana University Foundation

Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people’s lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders. As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University’s campuses. As part of our team, you will help make IU donors' dreams last forever. At the IUF we work hard, celebrate achievements, and foster an environment where everyone’s contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry. In addition to being part of a meaningful mission as an IUF employee, you’ll find there are many ways to connect and collaborate. Our diversity, equity, and inclusion initiatives ensure that our colleagues are celebrated for who they are and have a voice. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind, offering yoga, a lunchtime walking group, meditation breaks, the Headspace app, and topical workshops. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth. If the IUF sounds like a fit for you, we invite you to join us today.

Company Profile