jccca and dual enrollment administrative assistant

1 jccca and dual enrollment administrative assistant jobs found

Refine Search

JCCCA and Dual Enrollment Administrative Assistant

Jones County Schools

Apply Now

Georgia

Jul 20, 2026

Education

Position Type:
  Secretarial/Clerical/JCCCA and Dual Enrollment Administrative Assistant

Date Posted:
  7/16/2026

Location:
  Jones County High School

Date Available:
  07/22/2026

POSITION TITLE: JCCCA & Dual Enrollment Administrative Assistant

LOCATION: Jones County High School

REPORTS TO: CCA Executive Director/CEO

Terms of Employment: 200-day Classified Position

Effective Date: July 22, 2026

Position Purpose
The Administrative Assistant provides comprehensive administrative, financial, and operational support to the Career, Technical, and Agricultural Education (CTAE) Department. This position coordinates office operations, assists with budget and purchasing processes, supports department initiatives and special events, maintains records and communications, and serves as a liaison among district personnel, students, business partners, and post-secondary institutions. The Administrative Assistant exercises sound judgment, maintains confidentiality, demonstrates professionalism, and adapts to changing priorities while providing exceptional customer service.

Essential Functions

Provides administrative support to the CTAE Department, including teachers, department leadership, counselors, work-based learning personnel, and other district staff.
Coordinates daily office operations by managing correspondence, scheduling meetings, maintaining calendars, and preparing presentations and reports.
Processes departmental purchase orders and manages purchasing activities, including ordering, receiving, tracking, and distributing supplies, equipment, and instructional materials.
Assists with the administration and monitoring of local, state, and federal department budgets by maintaining financial records and supporting budget documentation.
Maintains accurate records, files, inventories, and departmental documentation in accordance with district, state, and federal requirements.
Coordinates facility and resource scheduling, including meeting spaces, equipment, and departmental vehicles as assigned.
Assists in planning, organizing, and supporting departmental meetings, professional learning, advisory board meetings, career events, student recognition programs, and other special events.
Prepares meeting materials, agendas, minutes, reports, and presentation documents for department leadership and advisory committees.
Develops, updates, and distributes marketing and informational materials to promote CTAE programs and opportunities.
Maintains department communication platforms, including websites, social media accounts, digital displays, newsletters, and event calendars.
Maintains office supply inventories and coordinates procurement of routine office materials.
Tracks and inventories departmental equipment and assets in accordance with district procedures.
Coordinates registration, travel documentation, and related coordination for professional development and conferences.
Assist students, families, school personnel, and post-secondary partners with required documentation and processes related to dual enrollment programs, including maintaining records and monitoring application requirements.
Maintains student records and enters assessment or program data into district information systems as assigned.
Serves as a primary point of contact for internal and external stakeholders by providing accurate information and exceptional customer service.
Collaborate effectively with district departments, business and industry partners, postsecondary institutions, and community organizations to support departmental initiatives.
Maintains confidentiality of student, employee, and district information in accordance with applicable laws, policies, and procedures.
Demonstrates professionalism, flexibility, and initiative while responding to changing priorities and departmental needs.
Performs other duties and responsibilities as assigned by the supervisor.
Stay current on research-based instructional practices and educational trends.
Perform other duties and responsibilities as assigned by the principal.

Additional Duties
Performs other related tasks as assigned by the CCA Executive Director/CEO as designated by the Superintendent.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Qualifications:

Ability to work well with students, parents, staff, and the community.
Must be regularly, predictably, and reliably at work.
Ability to be present at the physical worksite.
Must perform tasks involving prolonged periods of standing, walking, and sitting.
Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
Vision, hearing, written, and verbal communications are essential factors in performing required tasks.

PERSONAL QUALITIES

Appearance, grooming, personality which establishes a desirable example for students. Ability to meet District standards for physical and mental health. Above-average recommendations from supervisors and other professionals who have observed the characteristics, scholastic attainment and classroom performance of the teacher.

MAJOR FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to sit, stand, and walk. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

department

Secretarial/Clerical

About Jones County Schools

Company Profile