Position Title: Substitute School Secretary

Position Status: Substitute / As Needed

Location: Fremont RE-2 School District Schools

Reports To: Building Principal

Position Summary

The Substitute School Secretary provides temporary clerical and administrative support to school offices in the absence of the regularly assigned secretary. This position assists with the daily operations of the school office by supporting staff, students, parents, and visitors while maintaining a professional and welcoming environment.

Substitutes are expected to follow district policies, procedures, and confidentiality requirements while assisting with routine office operations.

Essential Duties and Responsibilities

Duties may include, but are not limited to, the following:

• Provide clerical and administrative support for the school office.
• Greet students, parents, visitors, and staff in a professional and courteous manner.
• Answer and direct telephone calls and assist with general inquiries.
• Assist with student attendance documentation and office records as directed.
• Perform basic data entry and maintain office files and records.
• Assist with distribution of messages, mail, and school communications.
• Support building administration and staff with routine office tasks.
• Maintain confidentiality of student and personnel information in accordance with district policy and applicable laws.
• Follow district safety procedures and emergency protocols.
• Perform other duties as assigned by the building principal or administration.

Qualifications

Required Qualifications

• High School Diploma or equivalent.
• Ability to establish positive working relationships with teachers, support staff, students, and the public.
• Ability to communicate effectively using oral and written language.
• Ability to perform school secretarial duties and general office tasks as assigned.
• Ability to maintain confidentiality and professionalism in a school setting.
• Employee may have access to confidential student and personnel information and is required to maintain strict confidentiality in accordance with FERPA, district policy, and applicable state and federal laws.

Required Background Checks

Employment is contingent upon successful completion of all required background checks including:

• Criminal background screening and fingerprinting
• Colorado Bureau of Investigation (CBI) background check
• Any additional screenings required by district policy

Physical Requirements

The physical demands described here are representative of those required to successfully perform the essential functions of this position:

• Ability to sit, stand, and move throughout the office environment.
• Ability to operate standard office equipment including computers, telephones, and printers.
• Ability to perform clerical tasks and assist visitors and staff as needed.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Terms of Employment

Substitute positions are temporary, on-call, and as-needed. Assignments are determined by district substitute needs and availability and do not guarantee regular hours, ongoing assignments, or continued employment.

Salary/Benefits

Compensation will be in accordance with the Fremont RE-2 Substitute Salary Schedule. Substitute employees are not eligible for district benefits.

Fremont RE-2 School District does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities.  Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the non-discrimination policies: Dr. William Wilson, Superintendent, and EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Jason Cellan, Title IX Compliance Officer for complaints involving students.  Both individuals can be located at 403 W. 5th Street, Florence, Colorado, 81226. (719) 784-6312.  Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R, AC-E-1, AC-E-2)