Executive Assistant / Operations Manager

Toms River, NJ

$80K–$100K DOE | Onsite | Flexible Hours

Important Schedule Expectation

This role requires flexibility to monitor and respond to evening emails as needed due to communication with overseas manufacturers and partners across multiple time zones. The ideal candidate takes ownership, is responsive, and understands the importance of keeping business moving outside of standard business hours when necessary.

Position Overview

Growing family-owned product company seeking a proactive and highly organized Executive Assistant / Operations Manager to serve as the CEO's trusted right hand. This is a hands-on role supporting executive operations, coordinating projects, improving processes, and ensuring day-to-day business priorities stay on track. The ideal candidate is resourceful, takes initiative, and thrives in a fast-paced entrepreneurial environment.

Key Responsibilities

• Support the CEO by managing priorities, communications, and follow-up

• Coordinate with customers, vendors, manufacturers, logistics partners, and internal teams

• Keep projects organized and ensure deadlines are met

• Identify opportunities to improve processes and implement solutions

• Assist with reporting, pricing analysis, and operational tracking

• Serve as a trusted representative of ownership when appropriate

Qualifications

• Experience as an Executive Assistant, Operations Manager, Office Manager, Project Coordinator, or similar role

• Exceptional organizational, communication, and problem-solving skills

• Strong sense of ownership and ability to work independently

• Advanced Excel and spreadsheet proficiency

• Manufacturing, distribution, logistics, or product-based business experience strongly preferred

Apply Now: Send your resume to nechi@maiplacement.com