Job Title:  Counselor Secretary                                                Wage/Hour Status:  Nonexempt

Reports to:  Principal/Counselor                                             Pay Grade: Para 2 Days: 207

Dept./School:  Assigned Campus                                            Date Revised: 06/08/2028

Primary Purpose:

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:

Two years' secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare requisitions, correspondence, and transcripts.
2. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
3. Record student information, including test scores and final grades, on permanent records.
4. Create new student files and ensure completeness of records.
5. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
6. Assist with processing changes and adjustments to student schedules. 

Reception and Phones

1. Serve as receptionist for the counseling office.
2. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
3. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

Other

1. Receive, distribute, and ensure security and confidentiality of testing materials.
2. Maintain the college information library.
3. Maintain confidentiality.
4. Participate in professional development activities to maintain current knowledge of rules, regulations, and practices.
5. Perform other duties as required by the Supervisor and/or Superintendent.
6. Follow district safety protocols and emergency procedures.
7. Must be present regularly in person.

Supervisory Responsibilities:

None.

Equipment Used:

Computer, printer, copier, fax machine, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.