Description

JOB DESCRIPTION

POSITION:  Office Manager / Financial Assistant  

LOCATION:  Red Cliff Early Childhood Center 

SALARY:  $20 per hour 

SUPERVISOR(S): Early Childhood Center Director

THIS IS A REGULAR FULL-TIME NON-EXEMPT POSITION

JOB SUMMARY: Primary tasks consist of assisting with the financial operations and processes of the Early Childhood Center (which includes Head Start, Early Head Start, Child Care, and Bayfield 4K Program) in compliance with the State of Wisconsin and Federal Head Start/Early Head Start Performance Standard. Responsible for performing a variety of secretarial duties in support of the ECC operations, families, and staff. Provides office professionalism - realizing that this position is the first point of contact for visitors and telephone calls. 

Examples of Duties

DUTIES AND RESPONSIBILITIES:

1. Assist with the operation and implementation of fiscal management functions of the Early Childhood Center. Work in conjunction with the ECC Director and management staff.
2. Greet visitors in a courteous and professional manner; Answer telephone, route calls, and take messages as needed.
3. Assist with program monitoring, self-assessment, human resources, record keeping, and reporting systems.
4. Perform office duties, including: filing and tracking systems; typing correspondence and reports as directed; operate computer, fax and copying machines; distribute mail and resources daily.
5. Coordinate purchase requisitions and purchase orders. Track ECC financial accounts and expenditures using existing financial management system and run computerized financial reports monthly.
6. Coordinate travel arrangements and ensure proper procedures are followed for the ECC Staff and maintain contact with bus drivers while they're out on routes.
7. Work with Director and Assistant Director to develop and ensure budgets are monitored closely and spending is conducted in a consistent and reasonable manner in accordance with individual program guidelines. 
8. Assist with budget development of the Community Assessment (every 3 years - annually) and grant applications.
9. Must be able to attend staff and management meetings and trainings (local, regional, and national) as scheduled. Prepare agendas with staff input, record and archive minutes.
10. Must be able to work a flexible schedule and maintain an organized reception area to accommodate the needs of children and families served.
11. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

SUPERVISORY AUTHORITY: None  

Typical Qualifications

KNOWLEDGE: High level of knowledge in office procedures, computers, and accounting principles.  Knowledge of Microsoft Office programs required.

QUALIFICATIONS:  

1. Minimum of high school diploma, HSED or GED required.
2. Post-secondary training, education, or experience in office management/secretarial science, or business/administration to include accounting experience is highly desirable.
3. A high level of computer skills required; training and/or experience in accounting systems & Excel spreadsheets, required.
4. Experience with Microsoft Office programs required.
5. Must possess good written and interpersonal communication skills, including the ability to work effectively as part of a team.
6. Must have good organizational skills.
7. Must submit information for mandatory criminal background check to Human Resources Director upon application.
8. Adherence to the ECC Confidentiality Policy and Standards of Conduct is required at all times.
9. Knowledge/experience with a variety of office equipment.
10. Must have a valid driver’s license. Vehicle insurance coverage is required for any vehicle used for work purposes. Must maintain driver’s eligibility as a condition of employment.  Prefer eligibility to be put on the Tribe’s vehicle insurance policy. 

SPECIAL REQUIREMENTS: Annual health exam TB test, immunizations including Hepatitis B (or sign waiver) and required trainings such as confidentiality, CPR, etc.   Must submit to background checks & fingerprinting as required by child care licensing regulations.

Supplemental Information

PERSONAL CONTACTS:  Parents, children, visitors, and all staff of the ECC; sales people/vendors; Tribal personnel from other departments, i.e., Personnel, Accounting, Procurement, and Tribal Council members.

PHYSICAL REQUIREMENTS: The duties assigned to this position involve bending, stooping, lifting, and carrying. Items may be placed on overhead storage. Weights to be carried are usually less than 50 pounds. Primarily sedentary work.

WORK ENVIRONMENT: Primary work will be done at the Red Cliff Early Childhood Center main building.

TRAVEL REQUIREMENTS: The ability to travel and attend meetings and trainings; overnight and out of town, both locally & nationally.

BEHAVIOR AND ATTITUDE:  The vision, goals and objectives of the Red Cliff Band of Lake Superior Chippewa requires that the employee performs in both a professional and personable manner.  The manner in which the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability.  Respect and consideration given to the dignity of each customer, visitor and fellow employee is a requisite of successful job performance. Any Behavior or Attitude that tarnishes the Name or Image of the Red Cliff Band of Lake Superior Chippewa will be subject to immediate disciplinary action up to and including termination.

Indian preference will be applied in the case of equally qualified applicants, but all qualified applicants will be considered.

This job description is subject to change at employer’s discretion, after consultation with the employee.

APPLICATION SUBMITTAL REQUIREMENTS: The following items are required for this position:

1. Completed Tribal Application, to include work history and references, available on the Tribal website. 
2. Tribal Background Investigation Disclosure; available on the Tribal website. 
3. Consent to Release Liability and Reference Information Form; available on the Tribal website. 
4. Resume, required; cover letter, optional. 
5. Post-secondary transcripts or certifications; if applicable.

Please download the forms from the links below.  Complete the forms and save them.  Then, please upload and attach them as "other" attachments with your application. 

FOR FURTHER INFORMATION CONTACT: Red Cliff Band of Lake Superior Chippewa Human Resources Department 88455 Pike Road Bayfield, WI 54814 www.redcliff-nsn.gov hr-helpdesk@redcliff-nsn.gov (715)779-3700 All Early Childhood Center employees must submit mandatory criminal background check information to Human Resources Department with application. Per WI Department of Children & Families (DCF) Bureau of Early Care Regulation (BECR) Memo 2014-03, all licensed child care center employees must complete a one-time fingerprint-based background check on all employees. Every year thereafter, a name-based background check through the Department of Justice (DOJ) must be conducted annually or following any conviction occurring after commencement of employment. (45) CFR Part 1301.31 requires preference be given to qualified current or former parents of Head Start children as position vacancies occur. The Red Cliff Early Childhood Center has a Drug Free/Smoke Free environmental policy and follows the intent of the Drug Free Work Place Act.