Washington Community School District

JOB DESCRIPTION � SHARED SCHOOL BUSINESS OFFICIAL/BOARD SECRETARY

CERTIFICATION: This position shall be the designated School Business Official for the District. Accordingly, this employee shall maintain the appropriate School Business Official authorization as required by law, and the Iowa School Business Official standards and criteria found at 281 IAC 81.7 shall apply to the duties of this position, except where expressly noted and agreed to by the employee and District.

QUALIFICATIONS:

• Four-year business-related degree, Associate Degree in accounting, or equivalent combination of education and work experience.
• General computer skills. Knowledge of Microsoft Word and Excel is recommended.
• Strong background and knowledge of accounting and office practices.
• Ability to work directly with staff.

TERMS OF EMPLOYMENT: Twelve-month contract. Salary and benefits to be determined by the Board of Education.

WORKING RELATIONSHIPS: With all district employees, vendors, and the general public.

REPORTS TO: Superintendent/School Board

CONSULTS WITH: Superintendent, Central Office Staff, Principals, Supervisors/Coordinators, substitute teachers, classified personnel, and district permanent staff.

BASIC FUNCTION: District School Business Official.

ESSENTIAL FUNCTIONS:

• Supervises the fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with Board policies, rules, regulations, and applicable laws.
• Maintains accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district.
• Secures an annual audit of the school district's financial records by an independent, certified public accountant selected by the Board.
• Oversee all school district purchasing, banking activities, payroll, and employee benefits programs.
• Quarterly and annual submissions of Title claims and the Certified Annual Report, Special Education Supplement, and Transportation Report.
• Submits and certifies a yearly budget to the Department of Management.
• Ensures accuracy of all payroll and payroll-related activity.
• Oversee computerized employee leave, credentials, past employment, certification, and any other records deemed necessary.
• Perform monthly bank account reconciliations.
• Keeps records in an orderly, timely, and neat manner.
• Attends all meetings of the Board.
• Keeps full and accurate minutes of all Board meetings and ensures their publication.
• Assists in the preparation of agendas setting forth all known items of business to be considered at Board meetings.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS

• Able to sit for long periods of time
• Able to stand/walk for periods of time
• Able to stoop and bend
• Able to work with interruptions during the work shift
• Able to operate basic office equipment, including computers, copiers, intercom, and fax

WORK ENVIRONMENT

• Work is independent or in small groups
• Substance-free environment

TERMS OF EMPLOYMENT

• Wage and work year to be determined by the Administration
• Employment per Board Policies and Administrative Rules and Regulations

EVALUATION: The performance of this job will be evaluated by the Superintendent in accordance with the board's policy on the evaluation of support services personnel.

DISCLAIMER:

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the personnel in this position. These statements are not intended to limit or, in any way, modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervisor

NONDISCRIMINATION NOTICE

It is the policy of the Washington Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, or socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact: Washington District Curriculum Director, 404 W. Main St., Washington, IA, 52353 (319) 653-6543, or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 FAX: (303) 844-4303, TDD: (800) 877-8339, Email: OCR.Denver@ed.gov.

FLSA  status:       Exempt