Tempe School District No.3
Tempe, AZ
Jul 14, 2026
1 26 sy administrative assistant facilities management for learners jobs found
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26-27 SY Administrative Assistant - Facilities Management for Learners
CATEGORY: Classified
TITLE: Administrative Assistant
JOB DESCRIPTION:
Provide administrative office support to a program or department requiring confidentiality and maintenance of specialized databases.
QUALIFICATIONS:
- Education and/or experience equivalent to a High School Diploma or GED
- Associate’s Degree from an accredited college or university in Public Administration or related field preferred
- Two (2) years of progressively responsible secretarial administrative support experience preferably in a school setting
- State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
- Some positions may require fluency in Spanish
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)
DUTIES AND RESPONSIBILITIES:
- Verify, maintain and update statistical information using the district management systems related to program, department or school.
- Compile data for reports and files; organize and gather information related to program, department or school.
- Prepare detailed and complex reports of a confidential nature; review data files and records for accuracy; correct errors or contact appropriate personnel for missing information.
- Retrieve and store files according to District, State and Federal regulations.
- Download, verify, and revise data; prepare notices and forms related to program status.
- Welcome and direct visitors to appropriate areas and personnel.
- Type correspondence; process daily mail, maintain files, and create new files and records.
- Respond to inquiries electronically and address phone calls regarding problem solving.
- Process requisitions; maintain budgets.
- Perform other duties as assigned.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
- Knowledge of federal, state and District rules, regulations, policies and procedures related to area of assignment
- Knowledge of complex computer applications
- Knowledge of file maintenance/recordkeeping practices and procedures
- Knowledge of business writing/correspondence
- Knowledge of general office practices and procedures
- Knowledge of general office electronic and telecommunication systems
- Skill accurately and efficiently compiling, analyzing and interpreting complex reports
- Skill accurately entering, maintaining, updating and retrieving information from several databases, and using District applications for information
- Skill researching and gathering information of a confidential nature
- Skill utilizing verbal and written communication in the preparation of data, reports and correspondence
- Skill utilizing customer service techniques responding to requests, inquiries and complaints.
- Skill establishing priorities and handling multiple projects simultaneously
- Skill establishing and maintaining effective working relationships
WORKING CONDITIONS:
Fast paced general office environment may have extensive student and public contact
PHYSICAL EFFORT:
Repetitive motion and eye strain through extensive utilization of computer hardware and software
Mostly sedentary work
Frequent standing, stooping, bending and reaching
Occasionally lifting, pushing or pulling up to 25 lbs.
WORK YEAR: 12 months
SALARY: Commensurate with experience and education (aligned to district classified salary schedule)
REPORTS TO: Chief, Director or Assistant Director of Focus Area
EVALUATION: Classified Personnel Evaluation
SUPERVISES: N/A
About Tempe School District No.3
The Tempe Elementary School District is located in the heart of the “Valley of the Sun.” It encompasses an area of approximately 36 square miles including not only Tempe but also parts of Phoenix and the Town of Guadalupe. Arizona State University, the fifth-largest campus in the nation (with more than 67,000 students) is within the District’s boundaries, providing professional and educational opportunities. The 23 schools in the Tempe Elementary School District consist of 14 elementary schools grades kindergarten through fifth, a developmental special needs school, four middle schools grades six through eight, a K-8 school, a K-8 traditional school, and a Montessori school. On the campus of Connolly Middle School is the ASPIRE Academy, designed for gifted students in grades six through eight. Within the campus of Aguilar Elementary School is the Dual Language Program which currently serves preschool - kindergarten students with plans to expand to higher grade levels in the future. The student population of Tempe Elementary School District No. 3 consists of diverse cultural, ethnic, and socio-economic groups. Its proximity to ASU promotes our rich diversity. There are approximately 11,000 students in the district.