We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organised and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with.

Responsibilities

• Be the point of contact between the executives and company employees/clients and manage information flow
• Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)
• Oversee the performance of other clerical and administrative staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Devise and maintain office filing system

Requirements

• Proven working experience as an executive assistant or senior executive assistant
• Excellent MS Office knowledge and English proficiency
• Outstanding organisational and time management skills
• Aware of the latest office gadgets and applications
• Acquainted with office management systems and procedures
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification would be considered a plus