Job Information

Job Summary and Purpose

• The Administrative Assistant will perform general clerical duties, to support department operations. The successful candidate will be responsible for managing daily office operations, coordinating schedules, handling communications, maintaining records and ensuring the efficient functioning of the workplace. The Administrative Assistant will also demonstrate a strong attention to detail and have the ability to work well with colleagues and the public.

Work Objectives/Essential Functions

• Answer and direct phone calls, emails, and other correspondence.
• Check and distribute mail for the special education department 
• Schedule appointments, meetings, and conference calls.
• Maintain calendars and coordinate travel arrangements as needed.
• Prepare, edit, and distribute reports, presentations, requisitions, and other documents.
• Organize and maintain filing systems, records, and databases.
• Assist with data entry, writing requisitions, process mileage forms.
• Order and manage office supplies.
• Welcome visitors and provide general customer service support.
• Coordinate meetings and team activities.
• Support three assistant directors and staff with administrative projects and special assignments.
• Ensure confidentiality of sensitive information and company records.

Education and Experience

Required Licensures and Certifications

Additional Knowledge, Skills, and Abilities

• Knowledge
  • Proficiency in Google Suite (Docs, Sheets, G-Mail, Slides).
  • Knowledge of recordkeeping and document management practices.
  • Experience with scheduling and managing calendars.

• Skills
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Professional demeanor and customer service orientation.

• Abilities
  • Ability to prioritize tasks and manage multiple responsibilities.
  • Strong attention to detail and problem-solving abilities.
  • Ability to work independently and collaboratively in a team environment.

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Physical Demands

Classification Details (Completed by Human Resources)

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.