HHM Talent is assisting a client in the search for an Executive Assistant for their multi-rooftop automotive group based in Hammond, LA.

Position Overview

The Executive Assistant will provide high-level administrative and operational support to the Owner of a growing multi-rooftop automotive group. This role is critical to ensuring efficiency, organization, and communication across the organization.

The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for executive leadership
• Assist with tracking expenses, invoices, and basic financial documentation
• Prepare reports, presentations, and correspondence on behalf of leadership
• Act as a gatekeeper for incoming communication, prioritizing and directing as needed
• Coordinate internal and external meetings, including agendas, materials, and follow-ups
• Assist with project tracking and ensure deadlines and deliverables are met
• Support communication across multiple rooftops to ensure alignment and efficiency
• Maintain organized records, files, and documentation
• Assist with special projects and ad hoc requests from leadership
• Handle sensitive and confidential information with discretion
• Serve as a point of contact between executives, employees, and external partners
• Maintain a high level of professionalism in all communications

Qualifications

• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience in a fast-paced or multi-location environment preferred
• Automotive or dealership experience is a plus, but not required

Compensation & Benefits

• Competitive base salary of $50,000 - $80,000
• Benefits package (health, dental, vision, etc.)