Purpose of the Position

Join a team dedicated to strengthening neighborhoods, supporting housing initiatives, encouraging economic development, and enhancing quality of life throughout the City of Wausau.

This part-time Administrative Assistant II plays a vital role in the Community Development Department by providing administrative, program, and customer service support for a wide variety of community-focused initiatives. This position serves as a key point of contact for residents, businesses, partner organizations, and City staff while supporting grant-funded programs, housing and redevelopment efforts, public engagement activities, and board and commission operations.

The ideal candidate is organized, detail-oriented, customer-focused, and enjoys working on meaningful projects that have a direct impact on the community.

Essential Duties and Responsibilities

In this role, you will:

• Serve as a key point of contact for residents, businesses, partner organizations, and City staff seeking information about Community Development programs and services.
• Help support projects and initiatives that strengthen neighborhoods, encourage economic development, expand housing opportunities, and improve quality of life within the community.
• Assist with the administration of local, state, and federal grant-funded programs, helping ensure projects remain organized, compliant, and on schedule.
• Support housing, rehabilitation, loan, and redevelopment programs through client assistance, program coordination, and records management.
• Coordinate and support boards, commissions, committees, and task forces by preparing meeting materials, maintaining official records, and assisting with public meeting processes.
• Create and maintain communications materials including website content, newsletters, flyers, social media posts, and other public information resources.
• Assist with community outreach efforts, public meetings, workshops, neighborhood engagement events, and special projects.
• Prepare, edit, and maintain reports, agreements, correspondence, presentations, and other important departmental documents.
• Assist with budget-related activities, invoice processing, and tracking departmental expenditures.
• Monitor deadlines, reporting requirements, grant obligations, and development agreements to support successful program administration.
• Contribute to the efficient day-to-day operations of the Community Development Department and perform related duties as assigned.

Minimum Requirements

• Associate degree in Administrative Professional Studies, Business Administration, Public Administration, Communications, or a related field.
• Two (2) or more years of experience performing administrative, office support, customer service, records management, or related duties.
• Equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered.

Preferred Qualifications

• Experience supporting public sector, community development, housing, planning, economic development, or grant-funded programs.
• Experience preparing agendas and minutes for boards, commissions, or committees.
• Experience maintaining website, social media, or marketing content.
• Experience with grant administration, reporting, or compliance tracking.

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, customer service, written communication, and interpersonal skills.
• Ability to manage multiple priorities, maintain accurate records, and work effectively with diverse stakeholders.

Additional Information

IMPORTANT! All applications must completely filled out and have a Resume attached in the "Attachments" section of the application.  A Cover Letter is highly recommended, but not required.  Applications that are not complete and do not have the required attachment will not be considered.

When completing References section, include 3 professional references with current and valid email addresses.  References will not be contacted unless a candidate becomes a finalist for consideration or a conditional offer of employment is extended and accepted.

SPECIAL ACCOMMODATIONS:
The City of Wausau will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Human Resources Department or phone (715) 261-6630 to request special accommodations prior to the application deadline.

NOTICE TO APPLICANTS:
Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the City not provide access to this information.

If you choose not to have this information become a public record, you must make such a request in writing to the Human Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law.

ADDITIONAL NOTICES:
https://www.dol.gov/agencies/ofccp/posters
https://www.dol.gov/agencies/whd/posters/fmla
https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

The City of Wausau is an Equal Opportunity Employer.