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Administrative Assistant (Part Time)

stefanini_training
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West Sacramento, CA, USA
Jul 08, 2026
Part-Time

Stefanini Group is looking for - Administrative Assistant (Part Time) - West Sacramento, CA
 
  • Experience as an Administrative Assistant supporting multiple stakeholders
  • Experience in the Agriculture industry
  • Experience with SAP and Purchase Orders
  • Will assist with managing purchase orders, expense reports, tracking costs, travel coordination, ordering equipment, providing reports, fulfilling general administrative tasks, assisting visitors, coordinating activities for employment badges, manage incoming / outgoing phone calls, respond to inquiries, managing calendar and scheduling.
 
Purpose
  • Under limited supervision and acting on own initiative, performs various administrative duties for Executive Managers, General Managers or Manager of department(s).
  • Assignments generally involve work of a confidential nature and require a thorough knowledge of the practices and procedures of the function, company products, policies and programs.
 
Responsibilities
  • Assembles and analyzes information; prepares reports, manuals, agendas, correspondence and memorandum as guided by general company practice
  • Establishes and maintains departmental databases and develops spreadsheets of importance to department
  • Assists in meeting planning and preparation work needed, i.e., drafting agendas and broader communications
  • Coordinates details of departmental meetings and/or on and off site conferences and events
  • Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combines materials from several sources
  • Manages business travel arrangements
  • Screens/ redirect calls, takes messages, handles mail
  • Coordinates activities across departments and follows up to ensure that requests are carried out
  • Processes expense reports and payment of invoices
  • Interfaces with other assistants to share and coordinate workload
  • May cross train lower level assistants in the departments
  • Performing additional accountabilities as required

Work Relations / Internal Customers
 
  • Part-time schedule initially which will include 3 days/week -24 hours/week.
  • Manage business travels and monthly expense reports for resident Global Crop Team Lead, Global Research Function Lead, Site Lead and Regional Functional Leads
  • Provide support to internal and external visitors (including setting agendas, arranging meals, etc.)
  • Coordinate with other Administrative / Office Assistants for company-wide and inter-site events and policies
  • Address employees’ queries regarding office management issues (e.g. stationery and hardware)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan with relevant employees for in-house or off-site activities such as parties, celebrations and conferences
  • Coordinate with IT department and maintain functional status of audiovisual equipment in conference rooms
  • Work with employees to ensure general working condition of the office area and arrange necessary repairs
 
Qualifications (Education, skills, experiences and personal characteristics necessary for success in this position)
 
  • HS Degree
  • Proficiency in PC applications such as Word, Excel and PowerPoint
  • Familiarity with email scheduling tools
  • Proven experience as an Office manager, Front Office manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Ability to manage multiple competing priorities
  • Strong interpersonal skills
  • Highly organized and strong planning

department

Administrative
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