Vista Metal, Inc., located in Elizabeth Township, is seeking an organized and proactive Plant Administrative Assistant to join our team. In this dual-focus role, you will oversee daily purchasing, receiving, and inventory functions to secure optimal quality and cost. You will also provide essential administrative, operational, and human resources support directly to the General Manager, ensuring seamless communication across all plant departments.

What You Will Do

Purchasing & Inventory Control

• Analyze vendor quotes, recommend reliable suppliers, and schedule deliveries to meet urgent production needs.
• Issue purchase orders (POs), expedite critical shipments, and verify delivery certifications.
• Compare packing slips to POs, resolve receiving discrepancies, and approve vendor invoices for payment.
• Reconcile returned carbide with Non-Conformance Reports (NCR) and manage internal distribution.
• Procure and maintain up-to-date Safety Data Sheets (SDS) for all raw plant materials.

Office & Operations Support

• Assist the General Manager by drafting/editing correspondence, filing, duplicating documents, and transcribing meeting minutes.
• Coordinate complex schedules, meetings, interviews, conferences, and travel accommodations.
• Requisition and prepare tools, materials, and supplies required for daily operations and staff meetings.

Human Resources & Data Management

• Assist HR with managing employee time and attendance records, alongside vacation scheduling.
• Compile statistical plant data, prepare specialized reports, and maintain secure, confidential files.
• Serve as the primary point of contact for internal teams, external customers, and suppliers.

What We Are Looking For

• Education: Associate Degree in Accounting, Business Administration, or a closely related field.
• Experience: Or a minimum of 3 years of purchasing, administrative, or related secretarial experience in an industrial/plant setting.
• Tech Skills: Strong data processing skills with high proficiency in Microsoft Excel and other office software.
• Preferred Software: Practical, hands-on knowledge of Infor SyteLine ERP (or similar manufacturing ERP systems) and PayChex software is highly preferred.
• Communication: Excellent verbal and written communication skills to interact professionally across all levels of the organization.

Benefits & Perks

• Competitive pay
• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• 401(k) with company match

If you thrive in a fast-paced manufacturing environment and love keeping operations moving smoothly, we want to hear from you. Apply today to join the Vista team!