Administrative Assistant – South Bend, IN

Our client is seeking an experienced Administrative Assistant to support executive leadership and oversee the daily operations of a busy front office. This full-time position offers a Monday through Friday, 8:00am to 5:00pm schedule with a one-hour lunch break. This is an excellent opportunity for a professional, organized individual who enjoys supporting leadership, providing outstanding customer service, and keeping an office running smoothly.

Job Duties:
• Provide administrative support to the President & Chief Executive Officer, Board of Directors, and other departments as needed
• Answer and direct a multi-line phone system professionally and efficiently
• Greet and assist clients, visitors, vendors, and donors while maintaining a welcoming front office environment
• Accurately document referrals and maintain required records
• Coordinate office calendars, meeting room schedules, and meeting setup, including audiovisual equipment
• Perform general clerical duties including filing, copying, scanning, faxing, mailing, and data entry
• Maintain organizational records, reports, and office documents
• Track employee, visitor, volunteer, and Board member sign-ins and volunteer hours
• Record donations and acknowledge donors during drop-offs
• Monitor front office security and parking lot cameras while following established safety procedures
• Serve as a liaison between departments and outside vendors
• Assist with additional administrative projects as assigned

This position is ideal for someone with previous administrative or executive office experience who is organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism. The ideal candidate is a strong communicator who enjoys working with people and remains calm and compassionate in a fast-paced environment.

Requirements:
• High school diploma or GED required
• Three to five years of administrative or executive office experience preferred
• Proficiency with Microsoft Office and Google Workspace
• Excellent grammar, spelling, and written communication skills
• Strong organizational, multitasking, and time management abilities
• Accurate data entry and recordkeeping skills
• Ability to maintain confidentiality and professionalism at all times
• Excellent customer service and interpersonal skills
• Ability to work independently and as part of a team

Benefits:
• Holiday Pay
• Vacation Pay
• Health Insurance
• 401(k) Benefits
• Chance to win a brand-new car

Personnel Partners, a division of Specialized Staffing Solutions, LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.