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Administrative Assistant

Lahlouh
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Blue Ash, OH, USA
Jul 02, 2026
Marketing Full-Time
Lahlouh’s business model is built on solving end-to-end supply chain problems not simply processing transactional print orders. Lahlouh is a partner that focuses on developing collaborative, comprehensive solutions that endeavor to meet all the communication needs of our clients’ dynamic and evolving marketplaces.

Lahlouh's mission is to provide the highest quality, most cost-effective business communications solutions available.
 

Core capabilities include:

  • Sheet-fed Offset Print                                       • Fulfillment / Distribution Logistics
  • Dynamic Digital & Large Format Print                 • Packaging Design & Print
  • Mailing                                                            • Marketing Promotions
  • Bindery & Finishing                                           • Promotional Products
  • Online (e-commerce) Solutions                          • Workflow Automation Solutions
 
Position:                     Administrative Assistant
Reports to:                Direct Mail Production Manager
FLSA Status:              Non-Exempt
Department:              Mailing
Location/Shift:          Blue Ash, Ohio / 1st Shift

Essential Function:
 
        The Administrative Assistant is responsible for preparing mailing jobs for entry, coordinating 3rd party arrangements, and scheduling jobs to be produced in a timely, efficient and cost-effective manner.

Experience:

  • Knowledge of Mailing requirements, equipment, and processes

Job Duties and General Expectations:

  • Excellent eye for detail
  • Highly motivated with a positive attitude and ability to problem-solve
  • Ability to multi-task
  • Ability to follow written and oral instructions
  • Communicate effectively with internal teams
  • Have an advanced knowledge of computers (knowledge of Pace and/or Prestige is a plus)
  • Meet company and departmental standards, including: Customer Requirements, Compliance, Safety, Quality, etc.
  • Follow Lahlouh ISO Quality Procedures and Work Instructions, and complete forms and checklists as necessary
  • Follow Lahlouh policies outlined in the company handbook
  • Work extended hours, as business needs dictate
  • Perform other duties as
  • Attend and/or host company and department meetings

Position Specific Skills & Competencies:

  • General knowledge of company workflow, advanced knowledge of department workflow and requirements
  • Advanced knowledge of USPS rules and regulations and staying informed of any changes
  • Create and maintain a schedule for the department and communicate the expected time to start and complete tasks
  • Maintain job production statuses
  • Utilize quality control check procedures
  • Schedule 3rd party transportation services for mailings
  • Review, follow, and question information provided – require clarity and consistency
  • Be prepared to answer questions regarding jobs as well as communicate material needs in order to meet mailing drop dates
  • Produce mailing production paperwork
  • Monitor Mailing Department inventory, and create purchase requisitions to replenish inventory
  • Create reports and/or provide feedback to upper management
  • Communicate with USPS
  • Assist with mailing handwork functions, as needed
  • Ability to sit, stand, and/or walk for prolonged periods of time
  • Ability to operate a fork lift

Education:

  • High school graduate/GED

department

Mailing
About Lahlouh
PRINT * PACKAGING * PROMOTIONS * MAIL * FULFILLMENT * LARGE FORMAT Lahlouh’s business model is built on solving end to end supply chain problems not simply processing transactional print orders. Lahlouh is a partner that focuses on developing collaborative, comprehensive solutions that endeavor to meet all the communication needs of our clients’ dynamic and evolving marketplaces. Lahlouh's mission is to provide the highest quality, most cost-effective business communications solutions available. JOIN THE FAMILY Lahlouh is a family run business that started over 30 years ago. We had one press and a singular vision to offer our clients the best service possible. From our humble beginnings in a small shop in San Mateo, we have become one of the largest regional players proudly partnering with over 5,000 global brands. Our 160,000 square foot facility boasts not only state of the art equipment, but more importantly, the most dedicated and loyal team members. We’re proud to say that our average tenure is 10 years, with over 5% of our staff serving you for 20 or more years. As the founding brothers welcome their own children into the business, we are honored to add second generations of our employees’ families as well!
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