Executive Assistant to COO (Operations & Technology Focus)
Brooklyn, NY (On-Site)
$125,000

Position Overview

We are seeking a highly capable, proactive Executive Assistant to support the COO of a growing real estate development and property management company.

This role blends high-level administrative execution with operational and technology-driven impact. You will own the day-to-day coordination, communication, and follow-through that keeps the business running smoothly—while also helping improve systems, tools, and long-term operational efficiency.

Key Responsibilities

• Manage scheduling, calendars, and daily coordination for the COO
• Handle ongoing tasks, deadlines, and follow-ups across departments
• Ensure nothing falls through the cracks across day-to-day operations
• Assist with communication, documentation, and internal coordination
• Support projects across development, property management, and internal operations

Technology & Systems

• Identify opportunities to improve workflows through technology
• Work with tools like property management systems, bookkeeping platforms, and internal software
• Help evaluate and implement tools (e.g., e-signature, automation, AI tools)
• Support reporting, data organization, and operational visibility over time

Requirements

• 2+ years of experience in an administrative, operations, or support role
• Strong organizational skills with ability to manage multiple priorities
• Tech-comfortable (quick learner with systems, software, and tools)
• Strong communication skills — clear, professional, and responsive
• High attention to detail and strong follow-through
• Ability to work in a fast-paced, highly collaborative, in-office environment

Email resume to: Ahuva@maiplacement.com