*Hourly Wage Range: $32.34/hr - $38.79/hr

Hours per Day: 8.0

Days per Year: 223

**Shift: 7:30am - 4:30pm

 I. IDENTIFYING INFORMATION

 A. Job Title:                                                       B. Classification Level:   

     School Head Secretary                                        S-4  

 C. Reports to:                                                  D. Working Titles:   

      Building Principal                                             Elementary Secretary   

                                                                            Middle School Head Secretary    

                                                                            High School Head Secretary   

                                                                            Firwood Head Secretary    

                                                                            Oak Grove Head Secretary

                                                                            Harrison Prep Head Secretary

 II. SUMMARY OF ASSIGNMENT

Under general direction of the building principal provides secretarial/clerical, public relations, registration, and supervision of clerical and student staff and for the school to which assigned. Serves as confidential secretary to the building administrator.

 III. ESSENTIAL FUNCTIONS

 1. Provides confidential secretarial services to the principal or administrator to which assigned. Prepares correspondence, evaluations, bulletins, newsletters, school calendars records, and other correspondence.  Assists with preparation of schedules for employees, equipment, facilities, parent conferences and school activities.

 2. Serves as building receptionist; greets and refers visitors; answers telephone and gives information, takes message or refers to appropriate person. Receives, sorts, screens and distributes mail. Schedules appointments.

 3. May enroll and withdraw students; maintains procedures attendance accounting, data processing reconciliation, and compliance with state immunization statutes.

 4. Establishes office procedures, trains and provides daily lead direction to assistant secretary, other clerical staff, student assistants and volunteers; logs and reports absences for building staff. Requests and releases substitutes. Maintains time worked records for subs.

 6. Maintains budgets and implements District procedures for the Associated Student Body and Revolving Funds, various fees and District cash transmittals. Balances budgets and prepares reports.

 7. Prepares all required reports including attendance, budget estimates, Associated Student Body, mileage, inventories, and others that may be required.

 8. Requests, screens and transmits student records; collects free and reduced lunch cards.

 9. Assists with preparation of schedules for employees, equipment, facilities, parent conferences and school activities.

 10. Maintains records and files. Inventories and orders supplies. Distributes and collects films and other audio-visual items.

 11. Coordinates activities for the opening and closing of school and for special activities such as festivals, graduation, open house and other school events.

 12. Performs related duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary.  The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

IV. MINIMUM QUALIFICATIONS 

 A. Education and Experience

1. Two years of college or business/vocational training and two (2) years of school –related clerical experience; or

2. Four (4) years of increasingly responsible office clerical/secretarial experience to include responsibility for client/customer service, and

3. Working knowledge of computer databases and proficient in word processing and spreadsheet applications.

B. Required Knowledge, Skills and Abilities

 1. Highly proficient keyboarding ability in use of Microsoft Office and other computer applications.

 2. Ability to use dictation and other office equipment such as computer software for word processing.

 3. Knowledge of English grammar rules, spelling, composition and punctuation.

 4. Knowledge and understanding or ability to learn District policies and procedures.

 5. Ability to maintain confidentiality of the position.

 6. Ability to communicate effectively and courteously in person and by telephone with students, staff, parents and volunteers in a diverse environment.

 7. Ability to maintain composure and make sound judgments under pressure.

 8. Ability to collect, accurately count and handle money and ability to work with multiple budgets and bank accounts.

 C. Certification  and Licenses

  1. Fingerprinting and background check.

  2. For positions located on Joint Base Lewis-McChord (JBLM) only: Ability to obtain and maintain access to JBLM in compliance with the REAL ID Act and all applicable installation access requirements.

V.  DESIRABLE QUALIFICATIONS 

 1. Clover Park School District secretarial experience.     

 2. Secretarial Professional Standards Certificate.

VI.  WORKING CONDITIONS

Work is performed in a regular elementary school building. Ability to bend, stretch, twist, walk or reach requiring ordinary physical effort; to listen with more attention than normal daily life; more than ordinary skills and speed using fingers, hands and limbs; to tolerate occasional loud noises; exposure to childhood infectious diseases are all required.

FLSA:  Non-exempt 

AFFILIATION: ESPCP

JOB CLASS: Secretarial/Clerical

WORK CALENDAR:

Elementary 223

Middle School 223

High School 260

*Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.

**Shifts are subject to change

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee’s responsibility.) The fingerprint scan must be completed prior to the first day of employment.

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems' website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, (253) 583-5154, gdavis@cloverpark.k12.wa.us; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, (253) 583-5170, jherbold@cloverpark.k12.wa. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), https://bit.ly/US-OCR. Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at https://bit.ly/CPSDHIBPolicy; OSPI required language per RCW 28A.300.286 is available at https://bit.ly/OSPIModelLanguage.