Job Description

Serves as secretary to the Principal of the school and performs advanced level secretarial duties. Interpret and apply office rules and Department Policy and Procedure to daily secretarial duties. Perform a variety of secretarial duties and some clerical tasks where an advanced secretarial discipline is a substantial and/or essential part of the work. Ability to interpret supervisor's viewpoints to others and to serve as a management assistant to the School Principal. Responsible for assisting in the operations and management of the school office in its entirety, such as: make independent decisions during the supervisor's absence; accumulate and compile materials and facts for several required reports; direct supervision of keeping, processing, updating, securing (custody security of) office files and correspondence; designated timekeeper for school area; as well as normal office duties. This position requires daily contact with prisoners. Secretary is responsible for supervision and training of prisoner clerks.

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.
 

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

Required Education and Experience

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

 

Additional Requirements and Information

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

Please attach your cover letter, resume, and OFFICIAL transcript to your application. An official transcript must bear the college/university certification (e.g., seal, logo, watermark, and /or letterhead), Registrar's signature, and date. A transcript with these requirements, with the stamp "Issued to Student" is accepted as an official transcript. Unofficial transcripts will NOT be accepted. An unofficial transcript is: (1) an internet copy printed from college/university student web account; (2) a transcript stamped with "Student Copy," and (3) a transcript that is labeled as "Unofficial." The official transcript must be scanned and attached to the electronic NEOGOV Civil Service application with one of the following file extensions: pdf, doc, docx, txt, or rft. Degree certificates are not accepted. When attaching transcripts, please name the college/university for each transcript attached.

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification.  All new employees will complete additional online training to successfully complete their non-custody new employee training.
 
**** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct   (Note: you do not need to fill out the form).

This is a drug and alcohol test-designated position.  Applicants are required to complete a drug test within 24 hrs. of a conditional offer of employment.

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.