Basic Purpose

Provides the primary administrative support to a corporate office, i.e., senior vice president or vice president, conducts research, prepares statistical and narrative reports, and handles confidential and/or complex information using a broad range of skills.  

Essential Duties and Responsibilities

Provides an officer with administrative support, such as

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  Reads and analyzes all incoming correspondence, submissions, and reports to determine their significance and plan their distribution.
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  Handles all confidential material relevant to corporate operations; files and retrieves corporate documents, records, and reports.
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  Composes reports, memos, letters, presentations, and other documents, using word processing, spreadsheet, database, and/or presentation software.
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  Manages and maintains the officer’s schedule, including making appointments and establishing agendas.
• Greets visitors and determines whether they should be given access to the officer and/or specific individuals.
• Works independently in managing multiple projects and tasks with minimal work direction.  Prioritizes work load requirements, anticipates problems and creates contingency plans as necessary.
• Completes confidential and/or complex assignments on behalf of the officer.  Identifies and collaborates with appropriate staff and departments in preparing special projects.  Organizes and follows through on work products and deadlines.
• Coordinates and arranges all Board and/or management meetings, including organizing the agenda and coordinating and disseminating meeting materials and presentations.  Determines appropriate meeting venues and coordinates the use of conference rooms and outside facilities.
• Serves as the officer’s point-of-contact to people both inside and outside the company.
• Takes direction from the Assistant to the CEO as necessary to ensure consistency among the executive administration support staff. 
• Performs related duties assigned.

Essential Education, Skills, and Environment

Education and Work Experience
Associate’s degree in the area of specialty and 6 or more years of experience in administrative/executive assistant positions in a corporate setting or equivalent education and experience.

Specialized Knowledge and Skills

Thorough knowledge of administrative practices and procedures.  Excellent communication and interpersonal skills.  Must have working knowledge of presentation and spreadsheet software.  Professional appearance and presentation.  Able to handle highest level confidential information.  Detail oriented.

Equipment and Applications
PCs, word processing, spreadsheets and presentation software.  General office equipment.

Work Environment and Physical Demands
General office environment.  No special physical demands required.

**NOTE: THE COMPANY MAY FILL THE POSITION(S) AT A LOWER LEVEL DEPENDING ON QUALIFICATIONS OF CANDIDATES**

Note: Immigration Sponsorship
At this time, we're not considering applicants that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but is NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For more information regarding work visas, please visit www.uscis.gov.