The Administrative Assistant will report directly to the Executive Assistant to the President and provide general administrative support to the Survey team. The Administrative Assistant should have experience with a variety of Microsoft Office software and be able to accurately handle additional duties as assigned. The Administrative Assistant will be a champion and leader of our company’s core values while maintaining internal and external customer engagement and satisfaction. 

Some responsibilities include:

• Answering phones and transferring calls to appropriate personnel
• Reviewing employee time and expense reports
• Approving invoices for various vendors
• Maintaining inventory and ordering office supplies as needed
• Scanning, organizing, and researching various documents in the Survey library
• Sending correspondence and packages via Fed-Ex and USPS 
• Managing schedules, correspondence, and administrative tasks 
• Helping create presentations, reports, and internal documents as requested 
• Taking clear and organized notes during meetings while ensuring confidentiality 
• Assisting with front desk operations as needed, serving as backup coverage during breaks, lunches, and staff absences while providing professional customer service to visitors and callers

• High school diploma or equivalent required; associate or bachelor’s degree – preferred 
• Excellent time management skills and ability to manage multiple tasks, prioritize effectively and meet deadlines 
• Effective oral and written communication skills with a strong suit in interpersonal skills
• Able to anticipate needs and provide solutions proactively 
• Previous administrative or office support experience – preferred