THIS IS CONTINUING POSITION FOR THE 2026-27 SCHOOL YEAR.

Note:  This position is open to qualified CERSD employees from June 23, 2026 - 30,2026 . Applications from out of district applicants will not be considered until July 1st.  Applications will be reviewed as submitted. The position is open until filled. 

Reports to:  Middle School Principal

Position Description: 

The person in this position must have a happy, outgoing and cooperative disposition since the school secretary constantly works closely with and interacts with students, parents, and school staff at all levels.  Quality, accuracy of work and organization are characteristics necessary for the person filling this position.  The school secretary is primarily responsible for assisting staff and students, greeting the public in person and via phone, completing and verifying school district enrollment and other various state student records reporting, and other clerical duties which requires a high level of accuracy and proficiency.

Qualifications:

1. High School graduate or GED certificate.
2. AA degree or vocational certificate preferred.
3. Past experience as school secretary preferred.
4. Possess computer use knowledge including the Microsoft suite of software and Google Docs.
5. Knowledge of Skyward preferred.  (Skyward is our electronic student and financial management system)
6. Must be highly accurate, pay close attention to detail and take pride in their work when completing job assignments and responsibilities.
7. Ability to maintain absolute confidentiality related to student records and school information that is protected by FERPA.
8. Strong organizational skills.
9. Ability to assume responsibility and work independently.
10. Ability to communicate in a professional manner, both orally and in writing.
11. Possess appropriate skills in spelling, word usage and punctuation.

General Responsibilities:

The person in this position will be responsible for all school office and clerical duties and responsibilities and other school related duties as assigned.

Specific Responsibility:

1. Serves as confidential administrative assistant
2. Maintain confidentiality in all verbal, written, and documented communications.
3. Maintains confidential and ordinary business files.
4. Maintains various student records and files.
5. Supports the education program for students and staff in a positive and helpful manner.
6. Responsible for reconciling cash till daily and petty cash fund monthly.
7. Answer phones, greet the public and maintain an orderly and efficient office.
8. Be available to help students in the office or sick room and provide limited nursing duties when necessary.
9. Word process correspondence/documents etc. and maintain electronic and/or hardcopy files in office.
10. Distribute registration materials and school handbooks.
11. Maintain student records, including enrolling new students, transferring records, etc.
12. Maintain attendance and tardy records daily.
13. Distribute and/or collect school insurance information when needed.
14. Create school calendar of events and schedule areas for building usage when necessary. Provide custodians with calendar of events.
15. Process requisitions, order supplies and instruction materials for school as requested.
16. Keep records of staff absences and arrange for substitutes when necessary.  Orient substitutes when they report for work, issuing instructions and time sheet.
17. Other duties as assigned. 

Evaluation:

Performance will be evaluated annually by the principal.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations are made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually low to moderate.  The work of the school secretary is hectic at times and requires the individual to attend to several activities in close proximity to one another.  The employee may be exposed to blood borne pathogens.

Terms of Employment:

• Contract: 212 Days
• Affiliation: PSE Classified Union
• Hourly rate enhancement: credit for college degrees or certifications per PSE contract
• Benefits: Medical, dental, vision, disability and life insurance through SEBB*
• Sick/Personal Days: up to 12 sick days per year and up to 3 personal days per year
• Holidays: Up to 11 paid holidays each year.
• Retirement: Two plan choices available with DRS, Plan 2 and Plan 3.
• The current wage is based off the 25-26 wage schedule. It will be updated to the 26-27 wage schedule once it has been approved. Maximum wage is based off of 25 years of school experience. 

Start Date:

• August 17th, 2026

Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities skills, duties, requirements, efforts, functions or working conditions associates with this job.  This job description is not a contract of employment, a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as is deems advisable.

The Cle Elum-Roslyn School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) have been designated to handle questions and complaints of alleged discrimination: HR Director Sara Sahlinger for Title IX and Civil Rights Compliance at 4244 Bullfrog Road, Cle Elum WA, 509-852-4835 or Special Programs Director Carrieanne Selzler selzlerc@cersd.org for Section 504/ADA Compliance at 4244 Bullfrog Road, Cle Elum WA, 509-852-4842.

*Benefits through SEBB is determined by the number of hours an employee is anticipated to work during the school year. Any employee who is scheduled to work 630 hours or more in a school year (September 1 through August 31) is eligible for benefits.