POSITION:    ADMINISTRATIVE ASSISTANT, Business and Operations

INTRODUCTION

At Licking Heights Local Schools, our commitment to student success drives everything we do. We believe in providing equitable, personalized learning experiences focused on building character skills and achieving academic excellence. Our comprehensive framework, addressing milestones from kindergarten readiness to college and career competencies, ensures that every student thrives academically, socially, and emotionally. We are dedicated to creating a positive school culture where students can explore their talents through extracurricular activities, fostering well-rounded and socially responsible citizens.

To be successful at Licking Heights Local Schools, staff members must embody a range of skills, including:

• Passion for education and student well-being
• Effective mentoring and guidance for students
• Strong communication and collaboration skills
• Continuous learning and professional development
• Forward-thinking planning and strategic decision-making
• Openness to two-way communication and community engagement

We are dedicated to supporting our staff through comprehensive induction, providing  ongoing professional development aligned with our district's vision, and creating a safe and empowering school environment where every individual can flourish. Join us in our mission to provide an exceptional education experience that prepares students for success in school, career, and life.

RESPONSIBLE TO:  Director of Business and Operations

JOB GOAL: To assist the Director of Business and Operations and their team in the day-to-day operations of the office.  

QUALIFICATIONS and CHARACTERISTICS:

• • Implement office administration principles (i.e., organization, procedures, etc.)
  • Embrace high-performance standards (e.g., engagement, proficiency, resilience, etc.)
  • Maintain a record free of criminal violations that prohibit public school employment.
  • Maintain a valid Ohio driver’s license, or ability to obtain license
  • High school diploma or GED. Significant secretarial and data processing work experience

• Dependable

• Person of integrity

• Detail oriented

• Demonstrated strong organizational and problem solving skills

• Demonstrated effective time management skills

• Demonstrated ability to work effectively with others

• Demonstrated ability to be an active listener and problem solver

PERFORMANCE RESPONSIBILITIES:

1. Delivers effective secretarial services. Sustains a supportive office environment that advances professionalism and a shared commitment to organizational outcomes.
2. Handle all clerical duties for the department. 
3. Provides backup support for other departments. Assists with special projects as directed.
4. Schedules appointments. Organizes materials for meetings. Transcribes minutes as requested.
5. Sorts and distributes mail. Prepare photocopies. Collates printed materials.
6. Answers/directs telephone calls. Prepares detailed messages when employees are not available.
7. Maintains a supply of checklists, assessments, payroll forms, etc.
8. Maintains effective document and records management systems. Prepares timely files. Monitors reporting deadlines. Complies with district records retention and disposal policies.
9. Identifies work priorities to focus on tasks that require immediate attention.
10. Assists office visitors. Answers routine questions or directs inquiries to appropriate staff.
11. Assists with the office inventory control system to maintain dependable supply levels.
12. Manages department budget process: prepares and updates the annual budget, contracts with vendors, processes payment vouchers, and federal and state budget reports, processing month
13. Prepares purchase requisitions. Maintains procurement records. Receives deliveries. Reconciles invoices. Monitors vendor performance (e.g., customer service, product quality, reliability, etc.)
14. Other duties as assigned by the department leaders.

WORK ENVIRONMENT CHARACTERISTIC CONDITIONS:

The work environment characteristics, described here, are not listed in order of importance, and are representative of those an employee encounters while completing the duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

• Frequent work that may extend beyond the normal workday
• Occasional exposure to blood, bodily fluids and tissue
• Occasional operation of a vehicle under inclement weather conditions
• Occasional interaction among unruly children/adults
• Many situations that require repetitive hand motion, e.g., computer keyboard, typing and writing
• Consistent requirements to sit, stand, walk, hear, see, read and speak, reach, stretch with hands and arms, crouch, kneel and climb and stoop
• Frequent interruption of duties by students, visitors, staff, and telephones

EVALUATION:  Performance of these responsibilities will be evaluated by the Director of Business and Operations.

Created June 22, 2026

sb xfer