JOB POSTING (Anticipated) Non-Certified Personnel June 22, 2026 Job Classification:Assistant Treasurer/Administrative Assistant (6 hours per day/260 days per year) Salary & Benefits •Salary: Commensurate with experience. •Benefits: Paid personal, sick, and vacation leave; health, dental, and life insurance; Board-paid H.S.A. contribution; and School Employee Retirement System (SERS). Key Responsibilities •Fiscal & Accounting: Assist the Treasurer with daily fiscal operations. Process accounts receivable, vendor files, payments for district purchases, and the Motor Fuel Tax Refund. Track and resolve NSF checks. •Payroll & Benefits: Audit hourly timesheets/attendance records and enter them into payroll software. Maintain employee payroll files and process annual salary notices. Assist with benefits administration (enrollment, qualifying events, open enrollment). •System Management: Track district-wide Fixed Assets (purchases, disposals, transfers). Administer SCView software, including troubleshooting and training staff. Maintain utility, mileage, and diesel tracking in Excel. •Student & Departmental Support: Manage general accounting and controls for student activity accounts. Invoice other departments/groups for rental events, transportation, and services. •Compliance & HR Support: Administer District Records Retention. Maintain district-wide background checks. Help HR ensure accurate, Board of Education (BOE) approved employee data. Plan the yearly new employee orientation and transportation meetings. •Operations: Cross-train within the fiscal department, update policies/procedures manuals, and maintain records according to the Auditor of State and BOE standards. Qualifications •Education/Experience: Associate’s degree or equivalent experience required. •Technical Skills: Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software is highly preferred. Proficiency in Microsoft Office (especially Excel) and Google Suite. •Core Competencies: Strong analytical thinking, high attention to detail, and top-tier organizational skills. Excellent written, verbal, and customer service communication skills. •Compliance: Ability to maintain strict confidentiality. Must successfully pass BCII and FBI background checks. •Flexibility: A collaborative team player willing to attend professional development workshops and take on other duties as assigned by the Treasurer or BOE. Work Location:District Start Date: As soon as possible/Negotiable Deadline: Friday, July 10, 2026 Contact: Katelyn Adams 419-523-5261 Please submit electronic documents only - interested candidates should complete the contact information form (link listed below), as well as email a completed application, letter of interest, resume and references to adams.k@ottawaglandorf.org Online Contact Information Form