ADMINISTRATIVE SECRETARY

THE OAKS AT PLEASANT GAP

FULL TIME – 1st SHIFT

MONDAY THROUGH FRIDAY

8am to 4pm

The Oaks at Pleasant Gap, a personal care and independent living community, is actively seeking candidates for a full time Administrative Secretary. This position will perform secretarial duties, record-keeping functions, administrative detail, and follow-up functions to assist the Personal Care Home Administrator (PCHA) in meeting the administrative needs of the community.

Responsibilities:

• Assists the PCHA in the planning, developing, organizing, implementing, evaluating, and performance of administrative tasks.
• Completes Human Resources tasks including recruitment, onboarding, and orientation.
• Develops/maintains a good working rapport with all personnel.
• Interprets the community’s policies and procedures to personnel, family members, residents, visitors, etc. as directed by the PCHA.
• Consults with department supervisors concerning their administrative needs.
• Establishes and maintains a detailed filing system.
• Represents the community at and participates in meetings as required.
• Coordinates staff meetings, conferences, and schedules as directed.
• Ensures administrative functions are completed promptly and efficiently.
• Answers the telephone, directs calls, and takes accurate messages.
• Types, files, and distributes correspondence as directed.
• Ensures outgoing mail is ready for pick up at the designated time.
• Sorts and distributes incoming mail.
• Receives, screens, and directs visitors, volunteers, sales people, etc.
• Maintains and operates various types of office equipment.
• Schedules appointments and arranges transportation for residents.
• Maintains petty cash.
• Assists in coordinating and planning activities of the facility as directed.

Qualifications:

• Two-year degree from an accredited business/secretarial school and one year of experience in administrative support or a minimum of two years of related work experience.
• Strong organizational skills, excellent written and verbal communication skills, and well-versed in MS Office software.

Benefits:

• Competitive Salary
• Choice Benefits Program options include:
  • Health Insurance (full time only)
  • Short and Long-Term Disability Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance and Accidental Death and Dismemberment
• Generous paid time off program (full and part-time team members)
• Seven paid holidays per year (full time)
• Paid lunch or dinner period (work 7.5 hours, get paid for 8 hours)
• Tuition reimbursement
• 401k with Roth Option
• Continuing Education

Visit our website at www.alsm.org, contact us today at 1-814-359-1102 for more information on ALSM and this great opportunity or stop by

EOE