Job Summary
The successful candidate will provide administrative support for the Department of Radiology. This position will be a 1.0 FTE working 40 hours per week. Days/hours to be determined once hired and trained. The candidate will maintain office functions, section, and project support. The candidate will maintain compliance with all federal, state, university, and department rules and regulations. Provide excellent communication, organization, and time management skills in support of the faculty and administration in the Department of Radiology. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Essential Functions: Acts as the first point of contact for the department. Delivers expert calendar management, clinical scheduling (Qgenda), preparing agendas, and takes detailed minutes for meetings. Provides excellent organizational support for faculty, sections, and department. Ability to coordinate meetings with multiple stakeholders internal/external to department and university. Provides support to section faculty (and prospective faculty), chief, and fellowship program director; including but not limited to managing special projects, scheduling meetings, reimbursement processing, travel arrangements, and event planning. Maintains and updates faculty CVs in the U-CV system. Ability to provide statistical reports to assess the clinical schedule/needs of each faculty member and section within Qgenda. Arranges travel and expenses travel for faculty within the Concur Travel system and within university guidelines. Maintains purchasing card for purchases for the section faculty, chief, fellowship program and other items that arise. Maintains knowledge of university purchasing procedures and documentation requirements. Facilitates onboarding/Offboarding of new faculty, APCs and staff. Assist fellowship programs with conference schedules, tracking, graduation, and ACGME requirements. Provides support and assistance regarding faculty scheduling to other department stakeholders as applicable. Other duties as assigned. Knowledge/Skills/Abilities: Ability to perform the essential functions of the job as outlined above. Demonstrated excellent human relations, effective communication, and time-management skills. Demonstrates ability to work independently and as a team player as they analyze and make decisions as tasks arise. Demonstrated ability to use logic and reasoning to prioritize tasks. Exhibits proactivity and resourcefulness when supporting stakeholders and/or managing projects/tasks. Maintains knowledge of Radiology Departmental policies and procedures.

Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Administrative Assistants, I: Requires little to no related experience. Administrative Assistants, II: Requires at least 1 year of related experience. Administrative Assistants, III : Requires 3+ years of related experience.