Position Summary: The Part-Time Office Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operation of the office. This role requires strong organizational skills, attention to detail, and a welcoming, professional demeanor when interacting with staff, families, and visitors.

This is a part-time position with an average of 21 hours weekly with standard workdays of Tuesdays, Wednesdays, and Thursdays. (Hours and working days may be adjusted to meet the needs of the position.) The Center's operational hours are 7:30 AM to 3 PM. May be required to work more hours occasionally.

Key Responsibilities

Administrative Support

Answer phones, respond to emails, and greet visitors in a professional and courteous manner

Manage calendars, schedule meetings, and coordinate appointments

Maintain organized filing systems (digital and paper)

Office Operations

Order and manage office supplies and assist with basic office maintenance needs

Process incoming and outgoing mail

Prepare correspondence, reports, and documents as needed

Data & Record Management

Maintain accurate records, databases, and student/client files

Assist with data entry and document tracking

Ensure confidentiality of all sensitive information

Financial/Administrative Assistance

Assist with invoicing, tuition tracking, payments, or basic bookkeeping support (as applicable)

Support administrative processes related to enrollment, billing, or accounts receivable

Additional Conditions for Employment

Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

Qualifications

High school diploma or equivalent

Previous administrative or office experience preferred

Proficiency in Microsoft Office (Word, Excel, Outlook) or similar systems

Strong organizational and time-management skills

Excellent written and verbal communication skills

Skills & Competencies

Detail-oriented and dependable

Ability to multitask and prioritize duties

Discreet and professional with confidential information

Friendly, approachable, and service-oriented

Work Environment/Physical Demands

Office setting with regular interaction with staff and the public

Occasional standing, lifting light office supplies, and computer work

Maintain professional and technical knowledge by participating in programs/trainings that will enhance required skill sets for the position

Utilize personal vehicle for incidental business as needed

Perform other duties as assigned

The above statements are intended to describe the general nature and level of work being performed by staff assigned to this. They are not intended to be an exhaustive list of all responsibilities and duties required of staff so classified.

Interested applicants must submit their cover letter and resume online or to:

Bob Giba

rgiba@stjosephctr.com

EOE M/F/D/V

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