Athletics Administrative Assistant
Department: Athletics
Location: Columbia, MO
Type: Staff, Full-time
Pay: $18.00 per hour
Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.
Job Summary:
The Athletics Administrative Assistant provides administrative and operational support for the athletic department's business functions. This position assists with the day-to-day business operations of the athletic department including, but not limited to, the following tasks.
- Assist with athletic department budgeting, financial tracking, account management, and budget reporting.
- Assist with departmental purchasing, purchase orders, reimbursements, invoices, and payment requests.
- Support coaches and staff with Concur processes, expense reporting, travel reconciliation, and related financial procedures.
- Maintain financial, purchasing, and operational records and assist with budget tracking and reporting.
- Coordinate vendor communications, ordering processes, and account management activities.
- Assist with ticketing and retail operations, including sales tracking, inventory management, and reporting.
- Provide administrative support for departmental events, meetings, and special projects.
- Assist with training and supervision of student workers assigned to ticketing, retail, and office operations.
- Serve as a liaison between athletics and campus offices to support daily business operations.
- Perform other duties as assigned in support of the athletic department. Work effectively with students, student-athletes, administrators, faculty, staff, alumni, vendors, and community members.
Minimum Qualifications:
• Experience with budgeting, financial operations, purchasing, or business administration
• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple projects and operational responsibilities simultaneously
• Proficiency with Microsoft Office and financial or point-of-sale systems
Preferred Qualifications:
• Experience working in collegiate athletics or a comparable environment
• Experience with Concur, ticketing systems, retail operations, or point-of-sale technology
• Knowledge of NAIA or collegiate athletic operations
Clery Act Responsibility:
Employees in this role who have significant responsibility for student or campus activities may be designated as Campus Security Authorities (CSA’s) under the Clery Act and are required to comply with related crime reporting obligations. The employee must complete required CSA training and report Clery-reportable crimes in accordance with federal law and institutional policy.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for long periods of time and talk or hear. The employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl. The employee must lift, carry and move a minimum of pounds on an occasional basis. Must be able to type on a computer keyboard and use a computer monitor on a frequent and regular basis.
Work Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment. The noise level in the work environment is usually mild.
This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.
The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.
Review of applications will begin immediately and continue until the position is filled. Columbia College is an equal opportunity employer.
“Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability. The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall, fosters a sense of community that welcomes everyone.”
In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Campus Safety Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.
Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at 573-875-7495 for a printed copy.
