Spartanburg School District Two

JOB DESCRIPTION

TITLE: Administrative Assistant— Instructional Services (240 Days)

FLSA:   Non-Exempt

Median Salary = ($50,076)

GENERAL SUMMARY

Provides routine clerical support to assigned supervisor. Performs a variety of duties to support area of work including preparing budget reports, typing letters, maintaining student data, preparing reports, filing, copying, answering incoming calls, scheduling appointments, processing mail, keying data, etc.

ESSENTIAL RESPONSIBILITIES

• Provides clerical support by performing such duties as answering incoming telephone calls and taking messages; sorting and distributing mail; typing letters, reports and memoranda; filing; directing visitors; and scheduling meetings.

• Types, completes and/or files various documents, records, and reports such as letters, memoranda, agendas, work orders, invoices, purchase orders, etc.

• Completes data reporting for the district in the area of special education. Must be proficient in using ENRICH, PowerSchool as well as sorting, filtering, organizing data and Excel worksheets.

• Prepares budget reports and updates for department. Maintains copies of purchase orders, invoices, and essential funding documents.  Assists with preparation in financial and audits.

• May order, control, and/or monitor departmental supplies and equipment.

• Handles confidential documents in an appropriate manner; maintains confidential files and records such as employee information; enters employee and/or student information to computer as assigned.

• Interacts with various persons in the performance of duties including school administrators and staff, students, parents, business persons, government officials and agencies, etc.

• Operates general office equipment such as a computer, copier, and calculator.

• Performs other related duties as required.

JOB SPECIFICATIONS

Education and Experience:

• Minimum Associate’s degree.
• Bachelor’s degree in related field preferred with at least two (2) years of clerical experience.  

Knowledge:

Knowledge of Business English, grammar, spelling, punctuation, mathematical computation. Working knowledge of departmental policies, procedures, and operations (special education). General knowledge of the principles of office management and of modern office procedures, systems and equipment such as computers, printers, copiers/scanners. Knowledge of the records and reports which must be prepared and maintained.  Exceptional knowledge in Microsoft programs including Word and Excel.  Knowledge of Google Drive, Forms, Sheets, Docs and other Google applications.  Knowledge of or experience with special education regulations and law is preferred.  Experience in office management preferred.

Skills/Effort:

Ability to maintain standards of accuracy in exercising duties. Ability to work on confidential assignments and time-sensitive tasks.  Ability to multi-task regularly.  Ability to type clear copy at the minimum required rate. Skill in the use of general office equipment such as computer, switchboard, etc. Good written and verbal communication, organization, mathematical, organizational, and telephone skills.  

Working Conditions:

Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that required constant attention, and meeting deadlines. Physical demands are restricted to office work requiring lifting/moving of items up to 25 pounds.   Job requires the operation of standard office equipment. Nature of job requires frequent use of computer and monitors for long durations.

Responsibility:

No supervisory responsibility.

DISCLAIMER STATEMENT

This job description is not intended as a complete listing of job duties. The candidate is responsible for the performance of other related duties as assigned/required.

Spartanburg School District Two believes it has the obligation to provide the best administrative and supervisory personnel available for the district regardless of race, religion, sex (including pregnancy, childbirth, or any related medical conditions), color, disability, age (40 or older), genetic information, national origin, or any other applicable status protected by local, state, or federal law.