About this Job

Why work for CAHS?

• Vision: CAHS excels at making lives better.
• Mission: To deliver caring and responsive services, leading to a better tomorrow.
• Philosophy: CAHS commits to the philosophy that all individuals are valuable members of the community.  CAHS exists to help each person(s) served live productively in the location and environment of their choosing and abilities.  CAHS staff work as a unified team to provide services and supports that help the person(s) served succeed in work, school, life, and other endeavors they pursue.

We are seeking an experienced, proactive, and detail-oriented Administrative Assistant to join our team. This position plays a vital role in supporting daily operations, coordinating administrative processes, managing schedules, and preparing reports to ensure efficiency and productivity across School-Based Services and the agency.

As a key member of our team, you will help create a welcoming, supportive, and professional environment for clients, families, staff, and community partners. The ideal candidate is highly organized, motivated, and customer-service oriented, with the ability to manage multiple priorities while maintaining accuracy, confidentiality, and professionalism.

If you thrive in a fast-paced environment, enjoy helping others, and are passionate about making a positive impact in the community, we encourage you to apply.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
Building and Supporting Teams: Works well with others, contributes consistently, and supports the team.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Prepare contracts for school-based personnel, obtain required signatures, and monitor contracts throughout the approval process to ensure timely completion.
• Assist with purchasing activities by preparing requisitions for supplies, equipment, and program materials.
• Maintain inventory records, monitor supply levels, and anticipate monthly needs while supporting budget goals.
• Coordinate data collection and tabulation activities and assist in preparing reports, summaries, and other administrative documents.
• Design and maintain forms and record-keeping systems that promote efficient operations and accurate data management.
• Prepare agreements and supporting documentation for partnerships with local school systems.
• Support outreach and marketing efforts by coordinating meeting schedules, preparing brochures and handouts, and assisting with special events and presentations.
• Maintain organized files and records while ensuring confidentiality and accuracy.
• Provide general administrative support to program staff and leadership, contributing to a positive and collaborative work environment.

Position-Specific Details:

Appointment Type: Probational or Job Appointment.
Location: Capital Area Human Services District's School-Based Division (SB).
Work Schedule:  8 hours per day, Monday - Friday.
Compensation:  The actual starting salary depends on the education and experience of the selected applicant.
**Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). 

*Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:
Thrinacia.Jenkins2@la.gov
Capital Area Human Services District
12301 Coursey Blvd
Baton Rouge, LA 70816