Grambling State University is seeking an Administrative Assistant 4 to provide general office management and clerical support to the School of Nursing.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties:
The position of Administrative Assistant 4 is essential for departmental efficiency which includes communication with all stakeholders and working within all systems as required by the university.
Serve as a primary point of contact for students, parents, faculty, staff, vendors, and campus partners by providing information and directing inquiries.
Handle departmental communications, including phone calls, email correspondence, mail distribution, and document delivery.
Prepare and process personnel, contract, and other employment-related documents for faculty and staff.
Maintain accurate personnel, departmental, and compliance records, including licenses, certifications, and required documentation.
Coordinate faculty, clinical facility, and contractor agreements by preparing documents, obtaining approvals, and tracking them through completion.
Manage employee timesheets, leave records, and related payroll documentation.
Schedule meetings, appointments, and other departmental activities, adjusting schedules as needed.
Process purchasing and payment requests for supplies, equipment, memberships, insurance, and other departmental needs.
Coordinate travel arrangements and prepare travel authorizations, reimbursements, and expense reports.
Support daily departmental operations by responding to requests, prioritizing tasks, and assisting leadership with administrative needs.
Appointment Type: Probational
Work Location: Grambling State University's School of Nursing
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Amy Minniefield/Cheryl Ivory
Grambling State University/Human Resources
403 Main St
Grambling, La. 71245
318-274-3119/318-274-3829
