Administrative Assistant to the Transportation Director Needed

Location: Champlain Valley School District

This position will remain open until filled. However, applications received within the first seven days of posting will receive priority consideration. Internal candidates will also be prioritized over external applicants during this initial seven-day window.

Champlain Valley School District (CVSD) is seeking a full-time Administrative Assistant to the Transportation Director to join our transportation team. This role is essential for providing a safe, efficient, and well-coordinated transportation network for our students. We are looking for an organized, creative, and reliable professional dedicated to maintaining high standards of office efficiency, communication, and customer service in a fast-paced environment.

Primary Responsibilities

• Provide direct administrative and operational support to the Transportation Director.
• Manage, download, and organize various departmental data sets, including creating clear data visualizations.
• Create, format, and edit professional letters, articles, presentations, and digital website content.
• Maintain accurate financial records for the department, including tracking expenditures and ordering parts, supplies, and equipment through specialized financial software.
• Oversee comprehensive calendar and schedule management for the transportation department.
• Assist with school bus route development and student tracking using specialized transportation routing software.
• Deliver flexible, high-quality customer service when communicating with district staff, families, and community members.

The Ideal Candidate Will Possess

• A fluid understanding of and high comfort level with the Google Workspace / G Suite ecosystem (Gmail, Google Calendar, and Drive organization for Docs, Sheets, Forms, and Slides).
• Strong dependability and the capacity to work independently to get things done in an innovative office setting.
• Excellent written and verbal communication skills paired with a collaborative, customer-service-based attitude.
• Ability to learn, navigate, and become proficient in a modern suite of transportation routing and communication software programs.
• Ability to work cooperatively with students, staff, families, and supervisors.

Please apply via SchoolSpring with a letter of interest, resume, and three current letters of reference.

This position offers a competitive salary and benefits package based on qualifications and experience. More information about CVSD can be found on our district website.

CVSD is an equal opportunity employer and is committed to ensuring that all of our students achieve our mission - which means we are also committed to developing a faculty and staff that represents the inclusive, welcoming environment we seek to develop for students and families.

Job ID# 5770980