Legal Secretary / Legal Assistant

Our client is seeking a Legal Secretary/Legal Assistant for a temporary position (W2 Only) in NY, NY. This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/.

Position Overview

Key Responsibilities

Legal and Litigation Support

• Prepare correspondence and assemble all relevant case materials for litigation matters in state and federal courts.
• Assist attorneys with the preparation and filing of legal documents, pleadings, motions, memoranda, and other court submissions.
• Draft legal documents and correspondence for attorney review and approval.
• Prepare subpoenas and coordinate service of process.
• Arrange for the filing and service of legal memoranda and other legal papers.
• Maintain litigation files and ensure all case materials are complete, accurate, and properly organized.

Case Management and Administration

• Maintain legal databases, case tracking systems, and document management systems.
• Prepare and maintain case files, calendars, and docket records.
• Monitor litigation deadlines, court schedules, filing requirements, and final case decisions.
• Compile, organize, and maintain court records, legal documents, and supporting materials.
• Assist attorneys with obtaining and organizing resources, exhibits, and supporting documentation.

Legal Research and Analysis

• Conduct legal and factual research on a variety of complex legal matters.
• Review, analyze, and summarize legal materials, statutes, regulations, case law, and other relevant information.
• Present findings through written summaries and verbal reports to attorneys and legal staff.

E-Discovery and Records Management

• Prepare litigation hold notices and assist with legal hold management.
• Support e-discovery processes, including document collection, organization, review coordination, and records management.
• Assist with document retention and production requests in accordance with legal and agency requirements.

Confidential and Executive Support

• Provide administrative and legal support to the General Counsel, Deputy Counsels, and Associate Counsels.
• Handle confidential legal matters and sensitive information with discretion and professionalism.
• Assist with special projects and other duties as assigned.

Required Qualifications

• Associate degree and/or equivalent combination of education and relevant legal support experience.
• Experience supporting attorneys, legal departments, government agencies, or law firms.
• Knowledge of legal terminology, legal documentation, court procedures, and litigation support practices.
• Experience preparing legal correspondence, subpoenas, court filings, and case-related documents.
• Strong research, analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple assignments, prioritize workload, and meet strict deadlines.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive matters.

Preferred Qualifications

• Experience working within a government legal office, public sector agency, or corporate legal department.
• Familiarity with state and federal court filing procedures.
• Experience with case management systems, e-discovery platforms, and legal document management software.
• Paralegal coursework, certification, or related legal training.

Additional Information

• This is a vacant position with the potential to hire one qualified candidate.
• Interviews will be conducted virtually via Webex.
• Schedule flexibility and potential remote/hybrid work arrangements may be discussed during the interview process.
• Selection will be based on overall value, considering both candidate qualifications and pricing.