Join Our Leadership Team!

Are you a highly organized, proactive professional who thrives in a fast-paced executive environment? Do you enjoy being the trusted right hand to senior leadership while helping drive organizational effectiveness and operational excellence?

We are seeking an exceptional Executive Assistant & Office Manager to serve as a key partner to our President and leadership team. This is more than a traditional administrative role—it's an opportunity to play a critical part in executive operations, strategic coordination, communication management, and organizational success.

The ideal candidate is resourceful, detail-oriented, business-minded, and capable of balancing high-level executive support with day-to-day operational coordination. You will work closely with executive leadership, employees, customers, and external partners while helping ensure priorities stay aligned and initiatives move forward.

What You'll Do!

Executive Support

• Manage the President's complex calendar, scheduling priorities, travel arrangements, and executive time management.
• Prepare agendas, presentations, reports, and meeting materials for executive and leadership meetings.
• Serve as a primary point of contact for communications directed to the President.
• Screen, prioritize, and coordinate requests requiring executive attention.
• Coordinate domestic and occasional travel arrangements, itineraries, and expense reporting.
• Assist with executive correspondence, presentations, confidential documentation, and partner communications.
• Anticipate needs and proactively identify opportunities to improve efficiency and effectiveness.
• Support designated members of the leadership team as assigned.

Office Management & Operations

• Support leadership team initiatives, projects, and company events.
• Coordinate activities involving customers, vendors, visitors, and internal teams.
• Anticipate operational needs and recommend solutions that improve organizational effectiveness.
• Help maintain a productive, professional, and well-organized executive office environment.

Communication & Coordination

• Facilitate communication and collaboration between the President, leadership team, and key stakeholders.
• Track action items, deadlines, and follow-up activities to ensure execution and accountability.
• Support strategic projects and special initiatives.
• Assist with leadership meetings, company functions, and organizational events.
• Handle highly confidential information with professionalism and discretion.

Administrative Support

• Maintain organized electronic and physical records.
• Assist with budget tracking, invoice processing, and expense reconciliation.
• Develop and improve administrative processes to enhance operational efficiency.
• Ensure executive documentation and records are accurate, organized, and readily accessible.

What We're Looking For!

Required Qualifications

• Minimum of 5 years of Executive Assistant, Senior Administrative Assistant, or Executive Support experience.
• Experience supporting senior leaders, executives, or leadership teams.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, prioritization, and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and follow-through.

Preferred Qualifications

• Associate degree or equivalent combination of education and experience.
• Experience supporting executive leadership teams, board activities, or ownership groups.
• Experience coordinating executive meetings, travel, and strategic projects. 

The Ideal Candidate

• Highly organized and proactive
• Professional and discreet
• Resourceful and solutions-oriented
• Comfortable working independently
• Skilled at building relationships across all levels of an organization
• Calm under pressure and adaptable to changing priorities
• Committed to excellence and continuous improvement

Why Join Us?

• Work directly with executive leadership and contribute to organizational success.
• Be part of a collaborative and professional leadership environment.
• Play a meaningful role in driving communication, coordination, and operational effectiveness.
• Opportunity to make a visible impact across the organization.