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DEFINITION
Under the direction of an Elementary School Principal, organize, coordinate and manage the clerical activities and communications of a school office; perform varied and responsible secretarial duties; serve as confidential secretary to the Principal and other school staff; provide specialized assistance and information to students, parents, faculty and others.
EXAMPLES OF DUTIES
Serve as liaison among the principal, teachers, students, parents and other staff members. Provide a wide variety of responsible secretarial and clerical duties in support of school office activities, school administrative, teaching and support staff. Serve as confidential secretary to the Principal; type, file and process personnel evaluations, documentation of disciplinary actions and other sensitive materials.
Greet parents, students, staff and other visitors to the school office; assist visitors to the school office and direct them to appropriate personnel.
Understand, interpret, apply and explain State and District rules, regulations, policies and procedures related to school operations, programs and services.
Prepare, format, type, edit, proofread, process and distribute a variety of materials including bulletins, correspondence, reports, purchase orders, requisitions and other documents.
May take dictation or use dictaphone.
Maintain the school calendar of events and schedule facilities use.
Schedule meetings, appointments and conferences for the Principal as requested.
Answer telephones and respond to questions; take and relay messages; provide assistance and information.
Compose routine memos and correspondence from brief verbal instructions or notes. Maintain a variety of records and files including materials of a confidential nature.
Record and process employee attendance data for payroll purposes.
Greet and orient substitute personnel; open, sort and route mail.
Order, receive, store and maintain office supplies.
Operate a variety of standard office machines such as typewriter, copiers, calculators, microcomputer, peripheral equipment and software, and dictating equipment.
Coordinate and assure the timely completion of school office clerical work; assist other personnel as needed in enrolling students and providing first aid to ill and injured students. Monitor student conduct in the office.
Prepare agendas, attend meetings and take minutes.
Maintain budget records; record expenditures and maintain current balances in assigned accounts.
Schedule and request maintenance and repair on equipment and facilities.
Maintain key control for the school site as assigned.
Train and provide work direction to others as assigned.
Perform related duties as assigned.
QUALIFICATIONS GUIDE
Knowledge of:
Correct English usage, spelling, grammar, punctuation and composition.
Modern office practices, procedures and equipment.
Recordkeeping methods.
Public relations skills.
Applicable sections of the Education Code and other laws and regulations.
Oral and written communication skills.
Telephone and receptionist techniques.
Operation of standard office equipment such as typewriter, copier, calculator, computer and dictating equipment.
Ability to:
Perform a variety of responsible secretarial work in support of school administrators, staff, special programs and activities.
Serve as confidential secretary to the Principal and other staff as assigned.
Establish and revise work priorities.
Meet schedules and timelines.
Operate standard office equipment.
Maintain complex filing systems containing confidential or sensitive information.
Compile and prepare complex and accurate reports.
Assure completion of clerical work in the school office and assist other personnel as needed. Learn, interpret, apply and explain State and District policies, procedures, rules and regulations.
Work independently with minimal supervision.
Work effectively with frequent interruptions and many demands on time.
Establish and maintain cooperative and effective working relationships with others.
Type at a net corrected speed of 50 words per minute.
Training and Experience:
Any combination equivalent to graduation from high school supplemented by course work in office practices, bookkeeping or related fields and three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial recordkeeping.
Licenses and other Certifications:
Possession of a First Aid, CPR and AED Certificates issued by an authorized agency.
Working Conditions:
School office environment; subject to frequent interruptions.
ATTACHMENTS: MUST UPLOAD REQUIRED FIRST AID/CPR/AED CERTIFICATIONS AND/OR LICENSES FOR APPLICATION TO BE CONSIDERED COMPLETE.
Work Year
10-month/8.0 hour
7:00 am-3:30 pm
Classification: 27
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