Secretary to the Director of Information Technology

Ideal Start Date: ASAP

About West Chester Area School District:

West Chester Area School District serves more than 12,000 students across 17 schools:  11 elementary, 3 middle, and 3 high schools.  The district covers a 75-square-mile area that includes West Chester Borough and surrounding townships in Chester and Delaware Counties.  The district boasts strong academic outcomes, including a 95% graduation rate, placing it in the top 10–20?percent of Pennsylvania public school districts.  To learn more about strategic initiatives WCASD is leading, please visit Our Initiatives - West Chester Area School District.

Summary:

The Secretary to the Director of Information Technology is responsible for providing administrative and secretarial support to ensure the efficient daily operation of the Technology Department. Responsibilities include budget and purchasing support, records management, departmental communications, meeting coordination, and assistance with technology-related administrative processes.

Essential Duties and Responsibilities:

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties requested by the supervisor. 

• Process technology department purchase orders and maintain department budget spreadsheets.
• Reconcile technology department budget records and purchasing card statements with Business Office reports.
• Maintain and update technology department records, databases, and documentation files.
• Organize and maintain records related to district technology policies, software licenses, maintenance agreements, and support contracts.
• Generate and maintain documentation related to student and staff technology accounts, 1:1 device fee assessments, and Bring Your Own Technology (BYOT) registrations.
• Answer telephone calls, greet visitors and vendors, direct technology support requests to appropriate personnel, and distribute technology-related forms and information.
• Prepare correspondence, reports, presentations, memoranda, and other documents as requested by the Director of Information Technology.
• Schedule meetings, prepare agendas, and record and distribute meeting minutes as directed.
• Open, sort, and distribute departmental mail and maintain the Director’s electronic calendar.
• Process and submit payroll timecards and staff development documentation for department personnel.
• Assist with the preparation and submission of E-Rate applications and other federal or state technology-related program documentation.
• Maintain designated technology-related content on the District website.
• Perform other duties as assigned.

Minimum Qualifications:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary. 

• High School Diploma or equivalent required.
• Demonstrated proficiency with technology applications, databases, spreadsheets, and office software.
• Strong organizational, recordkeeping, and customer service skills.
• Effective written and verbal communication skills.
• Ability to interact professionally with administrators, staff, students, parents, vendors, and community members.
• Ability to maintain confidentiality and manage multiple priorities with attention to detail.

Qualified candidate will be required to use hands to finger, handle or feel objects, tools or controls, and to talk and hear; Sit and occasionally be required to stand, walk, stoop, kneel and crouch; Have specific vision abilities, to include close vision, color vision, and the ability to adjust focus;  Have the ability to lift and/or move up to 25 pounds; and possess effective communication, judgmental, planning and human relations skills, and will be required to work under periods of stress due to the level of the position responsibility. 

Reporting Relationships:

• Reports directly to the Director of Information Technology 
• Works cooperatively with other administrators, supervisors, staff, and others to perform job responsibilities as outlined 

Terms of Employment:

• This position is a 12 month position.
• Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement.
• Group 3A

Representation:

West Chester Area School District employees fall into the following groups:

• West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
• West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
• West Chester Area School District Act 93 Administrators’ Compensation Plan
• West Chester Service Support Professionals (Facilities and Operations Staff Members)
• Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists). 

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.