Description

 
Salary increase of 1.25 percent, pending Board approval on June 9, 2026

The Ideal Candidate:

The ideal candidate for the Executive Assistant to the Superintendent is a service-oriented, highly organized, professional individual who demonstrates exceptional judgment, work ethic, and communication skills. This individual plays a critical role in supporting the efficient operation of the Superintendent’s Office and the overall student-centered mission of Lompoc Unified School District (LUSD). 

This individual serves as a trusted partner to the Superintendent, and understands the context of LUSD and the community it serves. They demonstrate an understanding of excellent interpersonal skills and the ability to build positive relationships with district leadership, staff, board members, families, and community partners.

The successful candidate possesses strong executive-level administrative experience, preferably within education or public sector environments. They share in the District’s commitment to equity, and have the ability to manage multiple priorities in a fast-paced setting while maintaining accuracy, confidentiality, and professionalism. 

The ideal candidate is proactive, detail-oriented, and solutions-focused, with the ability to anticipate needs, manage complex schedules, coordinate high-level meetings and communications, and handle sensitive information with integrity and sound judgment. Strong written and verbal communication skills are essential, along with proficiency in various technology tools, organization systems, and office management practices.

This individual is adaptable, collaborative, and committed to supporting student success through effective leadership support and exceptional customer service. They embody professionalism, integrity, and a deep commitment to the values and goals of LUSD and public education.

The established Eligibility List will remain in effect for one year.
The District has the right to limit the number of eligibles which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
 
VISIT OUR WEBSITE AT:  www.lusd.org
 
Application Process:
Applicants who successfully meet the employment standards outlined in the Required Qualifications in the job description and the supplemental questionnaire questions in the application will be invited to participate in the testing process.
 
Tentative Testing Schedule for this Recruitment:
Written Testing Date: June 25, 2026
Qualifications Appraisal Interview Date: June 30, 2026
Education and Experience:
Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science or related field and five years of increasingly responsible secretarial or administrative assistant experience, with preference given to applicants who have related experience working in a public school setting.

Examples of Duties

Under the direction of the Assistant Superintendent, perform highly responsible and confidential secretarial and administrative assistant duties to relieve the Assistant Superintendent of a variety of administrative details; interpret policies and regulations to officials, personnel and the public; plan, coordinate and organize office activities and flow of communications and information for the assigned administrator; compose correspondence on a variety of matters including those of a confidential nature; prepare and maintain a variety of complex lists and records; process, prepare and organize Board agenda items. Because this position performs duties related to negotiations in collective bargaining, it meets the Government Code Section 3540.1 © and the Public Employment Relations Board (PERB) definition of confidential.

• Perform highly responsible duties as the primary and confidential secretary to the Assistant Superintendent, relieving the administrator of a variety of secretarial and administrative details; monitor various activities on behalf of administrator as assigned and ensure compliance with established guidelines and regulatory requirements; maintain confidentiality of privileged and sensitive information.
• Plan, coordinate and organize office and department activities, information, and flow of communications for the administrator; oversee assigned work activities, organize assignments and monitor progress; ensure activities are completed within established guidelines. 
• Research, analyze, interpret and apply State and federal laws, District policies, programs, rules, requirements and procedures and ensure compliance with financial, legal and administrative requirements; serve as a liaison between various departments and offices and provide information and direction as required. 
• Research and compile a variety of information; compute statistical information for various federal, State and local reports; process and evaluate a variety of forms and applications related to assigned functions; duplicate materials as necessary; process a variety of documents and materials related to assigned activities; process, prepare and organize Board agenda items as directed.
• Input a wide variety of data into an assigned computer system; maintain both manual and automated files and records; create queries and generate a variety of computerized lists and reports; ensure timely distribution and receipt of a variety of records and reports; ensure accuracy of input and output data.
• Compose correspondence independently on a variety of matters including those of a confidential nature; prepare materials and data and handle related correspondence and proposals regarding negotiations; compile and type various letters, forms, reports, contracts, packets, statistical data, memoranda, bulletins, newsletters, notices, vouchers, lists and other materials as directed; prepare, format, edit, proofread and revise written materials. 
• Obtain and provide information, records and materials to personnel and the public where judgment, knowledge and interpretation of policies and regulations and organizational functions and programs are required; respond to a wide variety of inquiries from internal and external parties.
• Prepare and maintain a variety of complex lists and records related to student information, personnel, financial activity and assigned duties, including those of a confidential nature; manage and reconcile absences for assigned personnel as required; establish and maintain filing systems.
• Coordinate and schedule a variety of projects, appointments, functions and program components including meetings, in-service events, travel and accommodations and facility rentals for assigned personnel; coordinate and arrange special events and activities for the Assistant Superintendent.
• Monitor designated budgets and ensure assigned accounts are accurate and expenditures are within federal or State requirements; reconcile account balances for assigned budget categories and maintain accurate account balances as assigned; provide purchase recommendations as assigned. 
• Attend and participate in a variety of meetings, trainings and workshops as assigned; prepare related notices, reports, presentations and agendas; record and transcribe minutes; prepare and distribute minutes, updated records, statements, documents and reports to appropriate personnel as appropriate; represent assigned supervisor in their absence in order to convey or gather information required for their functions.
• Operate and maintain a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; arrange for equipment repairs as needed.
• Communicate with other departments, administrators, and outside agencies to coordinate activities, exchange information and resolve issues or concerns.
• Train and provide work direction and guidance to assigned personnel as directed.

OTHER DUTIES:

• Perform related duties as assigned.

Typical Qualifications

Education and Experience:
Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science or related field and five years of increasingly responsible secretarial or administrative assistant experience.

Knowledge of: 

• Functions and secretarial operations of an administrative office.
• Organizational operations, policies and objectives. 
• Applicable laws, codes, regulations, policies and procedures.
• Modern office practices, procedures and equipment. 
• Record-keeping techniques. 
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills. 
• Interpersonal skills using tact, patience and courtesy. 
• Budgeting practices regarding monitoring.
• Methods of collecting and organizing data and information.
• Business letter and report writing, editing and proofreading.
• Basic public relations techniques.
• Operation of a computer and assigned software.

Ability to:

• Perform highly responsible and confidential secretarial and administrative assistant duties to relieve the Deputy Superintendent of a variety of administrative details.
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
• Plan, coordinate and organize office activities and flow of communications and information for the assigned administrator.
• Organize complex material and summarize discussions and actions taken in report form. 
• Compile and prepare comprehensive reports concerning a broad spectrum of subject matter. 
• Compose effective correspondence independently.
• Maintain a variety of complex and confidential files and records.
• Ensure efficient and timely completion of office and program projects and activities.
• Understand and resolve issues, complaints or problems. 
• Type and input data at an acceptable rate of speed. 
• Operate a variety of office equipment including a computer and assigned software.
• Establish and maintain cooperative and effective working relationships with others. 
• Analyze situations accurately and adopt an effective course of action. 
• Plan and organize work.
• Meet schedules and timelines.
• Prioritize and schedule work.
• Work independently with little direction.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.

Supplemental Information

NOTICE TO ALL APPLICANTS:

1. All sections of the application must be completed.
2. Incomplete applications will be screened out.
3. The section titled “Your Record of Experience” must demonstrate the type and years of experience required for this position.
4. A resume will NOT be accepted in-lieu of a completed application.
5. All correspondence will be done by email only.  Please add Governmentjobs.com to your safe sender list, as some emails go to junk and/or spam folders

REQUIRED DOCUMENTS

1. Letter of Introduction
2. Resume
3. Two (2) letters of Reference/Recommendation (must be current letters within the past 12-months)
4. Copies of Transcripts (Optional)

Application and Selection Process

• All applicants who meet the minimum qualifications will be invited to participate in the examination process for the position.

• The examination process may include one or more of the following: written, oral, and performance examination.

• Candidates must pass all parts of the examination process to be placed on the eligibility list. The final score will determine the candidate's rank on the eligibility list.

• A candidate in the top three ranks (including tie scores) on the eligibility list may be considered for hire; when there are multiple vacancies in the same job classification, additional ranks will be considered.

• Open and Promotional examinations are open to applicants inside and outside the Lompoc Unified School District.  To qualify for the promotional examination, employees must have permanent status in the Lompoc Unified School District as a classified employee.

• Promotional Only examinations are open to current Lompoc Unified School District classified employees only.  For employees to qualify for the promotional examination, they must have permanent status in the District as a classified employee.

• Dual Certification examinations are open to all applicants, including current Lompoc Unified School District employees and those from the general public. Dual Certification results are integrated into one eligibility list based on rank.

• Eligibility lists are generally valid for up to one (1) year. Lists may be exhausted prior to the original expiration date, or they may be extended with the approval of the Personnel Commission.

• If you require disability accommodation for any step of the application and selection process, please notify the Classified Human Resources office in writing by the final date of this recruitment (or as soon as possible for an open continuous recruitment).

• The Lompoc Unified School District reserves the right to limit the applicants in the second examination, the Qualifications Appraisal Interview, to a number which can be expected to be used during the life of the eligibility list. 

• Veterans' Preference Points: This recruitment is eligible for veterans' preference points for qualifying veterans upon initial hire.

EMPLOYMENT REQUIREMENTS

Employment Verification:  In accordance with the Immigration Reform and Control Act of 1986, the District must verify that all new employees, at the time of hire, have proof of their right to work in the United States.

Fingerprinting:  State law requires that all employees be fingerprinted.  AB 1610 prohibits employment until the Department of Justice completes its obligations regarding the arrest and conviction information.

Medical and Physical Requirements: Verification of freedom from tuberculosis will be required.  A medical examination may be required of eligible candidates.

Anti-Discrimination Statement: The Lompoc Unified School District prohibits discrimination, harassment, intimidation, bullying and sexual harassment based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, immigration status, marital status, parental status, family status, pregnancy status, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics in all educational programs, school related or school-sponsored activities, school attendance or employment policies which may have an impact or create a hostile environment at school as required by Title IX of the 1972 Education amendments, Section 504 of the Rehabilitation Act of 1973, the Americans with Disability Act, the California Fair Employment and Housing Act, and other applicable laws and regulation. For questions or concerns regarding discrimination, harassment, intimidation, bullying or sexual harassment, please contact the District's Discrimination, Equity, and Title IX Compliance Officer: Assistant Superintendent Education Services, 1301 N. A ST, Lompoc CA 93436 (805)742-3300