We Are Teva

Our Team, Your Impact

The Executive Assistant will provide administrative, logistical and strategic support to the SVP, Business Development, Innovative Medicines and the VP, Business Development, Alliances and Integration Management.  This role is critical to ensuring seamless coordination across internal leadership, external stakeholders, and cross-functional teams. The ideal candidate is proactive, highly organized, and skilled at managing confidential communications, complex scheduling, and high-impact meetings in a dynamic business environment.

Location: This is a hybrid position (3 days/week in office) based in Parsippany, NJ.

How You’ll Spend Your Day

Executive Support & Coordination

• Provide day to day administrative support to the SVP, VP and related teams, as needed,  including calendar management, scheduling, meeting coordination and travel coordination.
• Assist with preparing materials for meetings by gathering documents, organizing background information, and ensuring the leaders have what they need in advance.
• Help coordinate leadership and cross functional meetings by supporting agenda preparation and follow up tracking.
  Meeting Planning & Scheduling
• Support the planning and scheduling of recurring and ad hoc meetings, ensuring availability across time zones and managing basic logistics.
• Coordinate meeting details such as room reservations, virtual meeting links, and attendee communications.
• Lead planning process for major business development conferences (JP Morgan, BIO) including potential on-site support.
• Record and distribute meeting notes, action items, and deadlines as directed.

External Partner Support

• Assist in managing communication with external stakeholders, including candidates, vendors, and partners.
• Provide logistical support in setting up and managing offsite locations for partner meetings.
• Draft routine correspondence and help manage meeting requests with professionalism and attention to detail.
• Internal Collaboration & Administrative Processes
• Support communication between the leaders and internal teams by helping track deadlines, deliverables, and follow up items.
• Assist with organizing internal events, workshops, and team sessions.
• Provide administrative support for processes such as contract routing, purchase order submissions, and expense reporting.
• Access and utilize internal systems that streamline workflows for internal stakeholders (ie, financial reporting, deal tracking, partner management)

Administrative Operations & Organization

• Maintain organized files, records, and documentation, ensuring confidentiality and accuracy.
• Monitor incoming communications and flag priority items for review.
• Contribute to improving administrative workflows by identifying opportunities for efficiency and consistency.

Your Skills and Experience

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered. 

• A minimum 5 years of experience supporting senior leaders and external-facing teams, preferably in business development, investor relations, or corporate affairs.
• Strong proficiency in Microsoft Office Suite and enterprise collaboration tools (e.g., Teams, Outlook, SharePoint).
• Strong communication skills and professional presence.
• Proven ability to manage multiple priorities and work independently.
• Bachelor’s degree preferred; equivalent experience considered.

Salary Range

The annual starting salary for this position is between $85,000 – 106,000 annually.  Factors which may affect starting salary within this range and level of role may include geography/market, skills, education, experience and other qualifications of the successful candidate

How We’ll Take Care of You

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Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.    

Please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Request a reasonable accommodation by sending an email to disabilityassistance@tevapharm.com with the nature of your request and your contact information. Only inquiries concerning a request for a reasonable accommodation will be responded to from this email address.   

Important notice to Employment Agencies - Please Read Carefully   

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.