Huntsville School District
Job Description

Job Title: Building Administrative Assistant

Reports To: Principal

Contracted Days: 200

Job Summary: Serves as secretary to the principal and as a facilitator for the school/public being served in communicating information, problem-solving, material acquisition, cash handling, and record keeping.

Essential Duties:

• Communicates regularly with various internal and external publics to develop and maintain a positive school/community relationship.

• Makes and receives telephone calls, takes messages, and routes calls.

•  Maintains school records and files for the building and principal.

•  Distributes mail.

•  Greets visitors.

•  Responds to inquiries from students, teachers, parents, and the community.

•  Compiles and submits a variety of daily, weekly, monthly, or yearly reports, as assigned.

•  Types, prepares, distributes, and files records, reports, correspondence, mailings, etc. related to building functions and principal needs.

•  Orients substitute teachers and processes substitute attendance for payroll.

•  Processes staff attendance for payroll.

•  Takes/transcribes notes for correspondence.

•  Provides appropriate first aid needs in the absence of the school nurse; administers medication according to policy and regulations in the absence of the school nurse.

•  Schedules the use of the building.

•  Orders, processes, and maintains office supplies and equipment.

•  Operates standard office equipment.

•  Attends professional development training as scheduled.

•  Assists with the maintenance of student scheduling and the master schedule.

•  Assists with the registration of students and the data entry of student information.

•  Processes requisitions and purchase orders.

•  Maintains current bus information for new students.

•  Enters student attendance records into SIS on a daily basis and processes parental notifications as assigned.

• Other duties may be assigned

Qualifications: 

• High School Diploma; some college experience preferred

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee occasionally lifts and/or pushes up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment may vary from quiet to noisy.

Other: 

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems necessary.