Administrative Assistant

Our client is seeking a detail-oriented and organized Administrative Assistant to support daily administrative operations and help maintain a professional, efficient office environment. This role requires a proactive individual who can manage multiple tasks, support clients and staff, and contribute positively to overall office success.

LOCATION: Vancouver, WA

SALARY: $21-$24/hr. DOE

SCHEDULE: Full-time; Monday-Friday | 8:00am-4:30pm

WHY YOU’LL LOVE THIS ROLE

• Variety in Your Day: Enjoy a mix of office, client communication, and occasional on-site support, no two days are the same. 

• Direct Impact: Work closely with the CEO and play a key role in keeping operations running smoothly.

• Client Interaction: Build relationships through scheduling, follow-ups, and post-project check-ins.

• Hands-On Learning: Gain exposure to estimating, operations, safety coordination, and business processes.
  
  

KEY RESPONSIBILITIES 

• Communicate weekly with clients regarding upcoming schedules 

• Monitor and assign incoming customer support tickets

• Post to social media weekly

• Assist CEO on job sites with detailed estimates (notes, photos, and data entry) 

• Follow up on estimates via phone and email

• Prepare and print job site folders

• Manage OSHA bags and PPE inventory

• Track and manage company and office inventory

• Coordinate monthly safety meetings

• Maintain and update company-wide issues list

• Conduct post-project client satisfaction check-ins

• Input and maintain daily logs

• Assist with printing company apparel

• Support general administrative and miscellaneous tasks as needed

WHAT WE’RE LOOKING FOR 

• 3+ years of administrative or office support experience

• Strong organizational and multitasking skills

• Excellent written and verbal communication

• High attention to detail, especially with data entry and documentation

• Ability to take initiative and work independently

• Comfortable working both in an office and occasionally on job sites
    

PHYSICAL REQUIREMENTS

This position involves both office and occasional field work environments. Must be able to stand, walk job sites, and lift up to 25 pounds as needed. Work may involve exposure to outdoor conditions during site visits.

DIVERSITY, EQUITY, AND INCLUSION STATEMENT
 We are committed to fostering an inclusive workplace that welcomes diverse candidates. All qualified applicants will be considered regardless of background, identity, or status.

This position is offered through the Portland Branch of NW Staffing Resources. When applying through nwstaffing.com, please click “Apply Here” and select the Portland Branch for immediate consideration. Or contact our office directly at 503-242-0611 to speak with a Recruiter.
 Job ID# 141405

For more information regarding our company and employee benefits please click on the links below. 

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