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Administrative Assistant - Full Time

City of Bolivar
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Missouri
May 30, 2026
Full-Time
GENERAL SUMMARY OF DUTIES
The Administration Assistant to the City Clerk will be responsible for a wide range of customer service and clerical duties as required within the City Clerk and Finance Offices.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Serves as back up to City Clerk and as administrative assistant for other departments as needs arise.
  • Performs City Receptionist duties by being the primary contact assisting visitors to City Hall, maintaining a high level of professionalism.
  • Handles the switchboard including answering and/or directing incoming telephone calls.
  • Obtains knowledge of sunshine law procedures and assists in processing of various citizen requests.
  • Processes City Licensing and Permits.
  • Takes payments for items that require fees and processing and process bank deposits.
  • Maintains basic information on the City’s social media and website.
  • Performs accounts receivable duties for all monies collected by City.
  • Assists with maintaining database for City assets and inventory.
  • Will train as backup for the Accounts Payable Department.
  • Performs other duties as assigned.
 
IMPORTANT FUNCTIONS
  • Works independently and exercise initiative and judgment in the planning and execution of tasks assigned.
  • Demonstrates a high degree of professionalism and effective interpersonal skills at all times.
  • Reviews financial records, reports, and related documents, identify discrepancies, and resolve problems. 
  • Utilizes general office equipment such as computers, 10-key, fax machines, copiers, e-mail and all similar office technology on a regular basis.
  • Demonstrated ability to support and function in team environment.
  • Prepares and maintains records with a high level of detail and accuracy. 
  • Reliability and dependability.
  • Develops and maintains working relationships with the other city departments and outside agencies.
 
ESSENTIAL MENTAL ALERTNESS REQUIREMENTS
  • Work in a constant state of alertness and safe manner
  • Ability to perform tasks involving high levels of cognitive function and judgment
  • Not mentally or physically impaired from any cause that can adversely affect ability to safely and competently perform the duties of the position
  • Ability to take prompt and appropriate response to operating conditions
  • Ability to work in an unfatigued state
  • Ability to accurately gauge lengths of time and distance
  • Ability to quickly store and recall instructions in one’s short-term memory
  • Ability to concentrate
  • Ability to cope with sudden changes in surrounding and/or emergency situations and/or alarms
  • Demonstrated caring, committed and concerned attitude about safety
QUALIFICATION REQUIREMENTS
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:
 
EDUCATION, EXPERIENCE, AND TRAINING
  • High school graduate or equivalent required. 
  • Associate’s degree in Accounting or related field preferred.
  • Two years of customer service and office experience preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
  • Considerable knowledge of municipal government operations, familiarity with City ordinances and proceedings preferred.
  • Demonstrated proficiency with Microsoft Office Suite. Knowledge of Incode Software preferred.
  • High level of confidentiality, integrity and discretion regarding sensitive information.
  • Prioritize, plan and organize work and meet deadlines and follow up in an efficient manner.
  • Knowledge of modern office practices and procedures, including operations of modern office equipment.
  • Demonstrated excellent interpersonal, written and verbal communication skills
  • Ability to deal effectively and courteously with a diverse group of employees and the general public; model and promote respect for differences among employees and citizens.
  • Possess a high level of accuracy and attention to detail amidst a multi-tasking, changing priority environment.
  • Ability to perform effectively as a team member and foster an environment that reflects the City’s stated mission and philosophy.
PHYSICAL REQUIREMENTS
  • Sufficient physical ability and mobility to work in an office setting.
  • Constant sitting but may involve walking or standing.
  • Occasionally stoop, bend, kneel, crouch, reach, and twist.
  • Ability to lift, carry, push, or pull up to 20 pounds on an occasional basis.
  • Hold and grip objects.
LICENSING AND CERTIFICATION
  • Valid Missouri Driver’s License and must remain insurable under the City’s liability insurance policy.

About City of Bolivar
Encourage Equip Empower All Students, Staff, and Community
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